Forms W8 / AAD / SAD Confirmation

This is an old facility which has been replaced mainly by the EMCS system, as such only SAD for exports are shown in this screen and it can be used to record return of receipts for SADs

This again is generally replaced as well though because the exporter can usually handle the movement of goods on EMCS and they will then export and discharge the ARC on the EMCS system through a NES entry.

(NB: Although still in the system this feature is not used on a regular basis).

The Forms W8/AAD/SAD Confirmation menu option:

The Forms W8/AAD/SAD Confirmation screen:-

Introduction to using the Forms W8/AAD/SAD Confirmation screen

To utilise and search on this screen to provide the information that is required:

The Filter Options are the first place to check as these will provide the various ways you can filter the data that is present to allow the correct data set to be returned based on Site Code, Customer code etc.
After choosing the primary Filter Options there is an additional filter that can be used to further refine the data set retrieved by narrowing the search down to only Show Confirmed SAD forms, however this will change some of the options available on the screen
Once happy with the Filter Options clicking Search will query the database to return a data set based on what Filter Options were provided.

With the data returned the screen will display the below details:

Field	Details
Reference	Shows the SAD reference number.
Pick Ref	Shows the Pick UID from VW that the SAD is associated with.
Site	Shows the Site for which the Pick and SAD were generated for.
Customer	Shows the Customer against the Pick for whom the SAD were generated.
Customer Name	Shows the Customer Name against the Pick for whom the SAD were generated.
Date	Shows the Date on the SAD.
Customer VAT Number	Shows the Customer VAT Number associated with the SAD.
Country	Shows the Country associated with the SAD.
Via EC Country?	Indicates whether or not the goods on the SAD have been moved via a country within the European Union
SAD Destination	Shows the destination for the goods that the SAD is associated with.
Manual Reminder Date	If a Manual Reminder has been sent against the SAD then the date will be displayed here, otherwise the field will show blank
Reminder Letter Date	If a Reminder Letter has been sent against the SAD then the date will be displayed here, otherwise the field will show blank.
Follow Up Letter Date	If a Follow Up Letter has been sent against the SAD then the date will be displayed here, otherwise the field will show blank.
Qty Despatched	Shows the Quantity of goods that has been despatched against this SAD.
Overdue	Indicates whether or not the SAD confirmation date has passed or if the date is yet to pass.
SAD Qty Confirmed	Will show the quantity that the SAD was confirmed with at the destination (This can be filled in here if the SAD is to be confirmed manually)
Date SAD Returned	Will show the Date that the SAD was returned from the destination (This can be filled in here if the SAD is to be confirmed manually)

Depending on whether or not Show Confirmed was chosen when searching for data the options that are shown will differ, if Show Confirmed was left un-ticked then there will be the option to:
- - - - Print Outstanding SADs that have not yet been returned
        Generate Reminders to generate a reminder to the SAD destinations for any forms not yet returned
        Send Reminders will send the reminders to the SAD destinations for any forms not yet returned
        If Show Confirmed was ticked then the only option will be to Print Outstanding

Field Name	Description	Field Limits and Notes
Forms	Choose one of the 3 types of Forms	Depending on your Company's Bond settings some of the Forms options may not be available.
Print Outstanding Button.	Click this button to Print any Outstanding Forms.	This button will only show when the Show Confirmed check box is un-checked.
Generate Reminders Button.	Click this button to Generate Reminders for any Forms that have them.
Send Reminders.	Click this button to Send via email any Reminders that have been Generated but not yet sent.	This button will only show when the Show Confirmed check box is un-checked.
Save Button.	Click this button to Save any changes you have made.
Close Button.	Click this button to Close the screen.

Field Name	Description	Field Limits and Notes
Filter Options Section:-
Site.	Enter the correct Site Code that you want to filter the results by.	Leave this field blank to show Forms from all Sites.
Customer.	Enter the Customer Code that you want to filter the results by.
Date From.	Choose the earliest Date that you want to filter the results by.	Enter the Date in the correct format or click the down arrow to select using the Date Picker Tool. (The results will show between the Date* selected here and in the Date To field below*).
Date To.	Choose the latest Date that you want to filter the results by.	Enter the Date in the correct format or click the down arrow to select using the Date Picker Tool. (The results will show between the Date* selected here and in the Date To field below*).
Pick Ref.	Choose a Pick Reference that you want to filter the results by.
Despatch Ref.	Choose a Despatch Reference that you want to filter the results by.	This is the first column in the results list called "Reference"
Show Overdue.	Choose whether you want to show All forms, Only Overdue or No Overdue Forms.	Click the down arrow to show the list of options and click on the one you want.
Show Confirmed.	Check this field to only show Confirmed Forms.	Un-check this field to only show Unconfirmed Forms
Search Button.	Click this button to filter the results below but the values you entered in the field above.