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This page contains information you may want or need to know before processing an order to withdraw or transfer stock on the WMS

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Other Sections within Orders Group

Child pages (Children Display)

Different Order Types

In this section :

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Duty Paid Movements

The stock which leaves the warehouse where duty is payable or where duty has already been paid using the Pay Duty Codes, are all considered as Duty Paid Movements.

Type

Stock Movement

Uses System Delivery

P

Pay the Duty - movements to GB where duty is paid

No

N

Pay the Duty - movements to Northern Ireland

No

Internal Movements

There are

thee internal movement types:

for movements of stock which are going to stay within the warehouse.

The orders need to transfer

  • from Customer A

  • to Customer B.

Both customers need to exist.

This type of order will display additional tabs on the order menu. For more information review the Order Special Tabs page.

Type

Stock Movement

Addressing

T

Internal Transfers where the stock status is not changed.

Note

If the sending and receiving customer VAT numbers are the same, the stock rental start period will be from the NEXT rental period start date, we will not double charge the current period, if you need to do this then simply change the sending customer VAT number slightly and the charge will work as per standard transfers.

Another customer

M

Manufacturing orders where you are bottling stocks from bulk tanks to bottles.

Another customer

Q

Pay Duty + Transfer orders allow the landing of stocks into a new account but with duty being paid.
These transfers MUST have new rotations, they can not use the standard transfer process or line numbers.

Another customer

These orders need to transfer from Customer A to Customer B.

Both customers need to exist.

This type of order will display additional tabs on the order menu. For more information review the Order Special Tabs page.

Duty Suspended Movements

Also known as underbond, where duty is not being paid.

These deliveries should be using the System Delivery Address and should not be manually typed as they require a considerable amount of additional information as well as the additional controls that the system delivery address provides for the types of goods those addresses are allowed to receive

GB and Northern Ireland

Type

Stock Movement

Uses System Delivery

U

GB warehouse

Yes

K

Northern Ireland warehouse

Yes

The System Delivery address should be the warehouse keeper information with their respective approval numbers, this is also who is responsible for the clearance of the ARC.

Exports (Outside the UK)

Type

Stock Movement

Uses System Delivery

E

Exports to Europe

Yes

X

Exports outside of Europe

Yes

The System Delivery address should be the port of exit/shipper address, with any respective approval numbers and this would be who is responsible for the clearance of the ARC.

Other Duty Free Movements

This covers seldom used and special movement types

Uses System Delivery

V

NATO or Visiting Forces

Optional

D

Diplomatic

Optional

O

Other Duty Free Use

No

Special Order Movement Types

These are generally internal types of movements

Type

Uses

ReWarehouse

When you need to reland stock in the warehouse because it is being reworked or was landed incorrectly.

Underbond Pre-Order Checks

Before entering an Underbond Order, you must either know or check whether the Transporter and Underbond Delivery Point are on the system.

 

Go to the Navigation panel on the right side of the screen.

Check ‘Transport’ is there under the Maintenance group and ‘Delivery Address’ under System Data.

Info

If you cannot find the ones you are looking for, add them using the Create option on the main menu tab.

System Delivery Address

You can add a delivery address to the system using the below form. To learn more about it, please visit → System Delivery Address

In the header section, you need to fill in the ‘Del Pt Account Ref’ which is mandatory. If it’s in use tick the ‘In Use?' checkbox.

You need to fill 3 tabs - Address, HMRC, and Commodity Categories.

Address tab:

In the Address tab, the ‘Delivery Name’ and ‘Country’ fields are mandatory to be filled. Complete the form by filling in address details, contact details, etc.

HMRC tab:

Fill in the supervising office address and all necessary fields are shown in the image below. After that, click the button ‘Europa Lookup’ to carry out GB excise checks in Vision Bond EMCS using the ‘Validate Trader’ functionality or through the HMRC portal.

Commodity Categories:

In this tab select those that the receiving warehouse is allowed to receive.

Transport Maintenance

You need to make sure the OUTBOUND box is ticked and the yellow highlighted fields are completed.

Only complete the Blue boxes if this haulier has told you that you are ALWAYS allowed to use their movement guarantee OR if you are arranging the Transport and using your movement guarantee then you can complete with your own.

It is important here that the Haulier Name/ Address1/ Address2/ Town and Country are filled(as they are mandatory fields).

When you then go to the Sales Order, fill in the yellow highlighted fields with the code from the system delivery address.

Then go to the UB Transport tab and add the Transporter Code you are using in the Transporter Code field.

 

 

 

 

 

Valid Stock Duty Status by Stock Movement Type

The following table is a guide to which Stock Duty Types each Order Type will accept:

Stock Movement Type

Under Bond

Duty Paid

Notes

UK Warehouse Underbond

Y

N

UK Duty Paid

Y

Y

Subject to Pay Customs Duty ticked on Order Option tab

Transfer Within Warehouse

Y

Y

Re-Warehouse

Y

Y

Other Duty Free Use

Y

N

Subject to Pay Customs Duty ticked on Order Option tab

Manufacturing

Y

Y

EC Warehouse Underbond

Y

Y