This tab is used for all charging purposes, whether the caluclated charge, an adjustment to a charge or you want to obtain a quote prior to sending the shipment.
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Additional Charges
This covers both automated charges and manually user defined charges
Automated Charges
These are charges which the system will add on automatically for a delivery for items such as
Timed Delivery - requesting a specific booking time
Small Window - requesting a specific booked time or a short window period
Booking Required - Asking for a booking to be made
Service(various) - requesting a specific service such as TailLift, 2Man Delivery
Whilst these are automatically added you are able to remove the additional charges.
The system will mark it similar to the above and will show you who cancelled the charge and provide you with the ability to revert the charge back onto the delivery.
User Defined Charges
These refer to any charges you have setup where you can charge for optional extras, such as same day service, special handling or anything out of the ordinary.
Quotes
This is used when you do not have a fixed price for a delivery but instead are arranging the transport seperately and obtaining quotes from your various suppliers.
Price Calculation
This section of the tab illustrates the methodology used to calculate the charge.
For explanation purposes the page has been split into seperate sections which we will call
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Consignment Calculated Charges
In this section, you will determine whether to charge your customer by PALLET or by CASE. The upper part of this section outlines the calculation process.
Physical Quantity refers to the actual number of pallets or cases loaded onto the vehicle, including any part pallets.
Invoice Quantity represents the calculated number of cases or pallets you will charge for. This figure is derived from the physical quantity, factoring in any applicable discounts or surcharges that may be applied at the line level.
The pallet discount displayed indicates when you are sending only part pallets, and it shows that a half or quarter discount rate has been applied.
These fields are present for information purposes only to show you what information we have established for this consignment / delivery which will ultimately drive the calculated charge.
The Calculated Charge is determined by the final figure derived from the calculations in the designated fields of this tab.
Additionally, there is an Override Calculated Charges feature that allows you to manually input a value, which will replace the automatically calculated figure.
Adjustments
Field Name | Explanation |
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Handling Adj Value | This is a manual entry field and the only field which can accomodate both a -ve and +ve value. If you wish to increase or reduce the charge then you can adjust this field accordingly. |
Calculated Addition Charges | This is calculated from the additional charges shown on the left of this same tab. |
Calculated Service Level Charges | This is additional charges based on the service level code the delivery is taking for example you are normally 3 day delivery and the customer wishes it next day, then this service level can be initiated and the charge can be made. |
Total Charges - This should be the amount prior to fuel surcharges that the delivery will be costing for the client.
There is a recalculate option on this level in case you have updated something and wish to see the new value, if you do not recalculate then it is done automatically when it is saved.
Estimated Final Charges
This is more of a “for your information” section on the final price for the invoice, as fuel surcharge is taken at the point of invoice we can only provide an estimate of the charge at this point