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This section will show all the Awaiting Arrivals that has been booked for the site using the Booking Diary in VW  You would need to click on the Booking reference that you wish to mark as arrived. Once you have click on the Booking this will show the details of the Pre-Advices that are included in the Booking  You must click on Arrived to be able to click on the Check or Departed button. The detail button will show the lines on the Pre-advice that you are viewing. On the filter, you are able to just show the Bookings that are just coming in today(current date). |
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This screen will show all the Booking that has the Arrived button pressed however the vehicle has not been departed.  You would need to click on the Booking reference, Once you have click on the Booking this will show the details of the Pre-Advices that are included in the Booking  You will be able to check the Pre-advice, Depart the Vehicle, and Complete the Booking. On the filter, you are able to just show the Bookings that are just coming in today(current date). |
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This screen will display all Pre-Advices that require putting away.  This screen Shows the unique Pre-Advice ID (PUID), Customer together with the Customer's PO reference, Transporter Registration, Container Reference, Booked Arrival time and the Quantity in Number of Order Lines, Pallets, and Cases. The Pre-Advice Check Summary screen shows you all the lines for the selected Pre-Advice. The screen shows the unique Pre-Advice ID (PUID), Customer Code, Product and Brand, Units of Measurement (in Cases Per Pallet), Singles Per Case and Single Size (Size), Vintage (Year), Batch Reference, Type of Package, Stock arrived in, Expected Pallets, Cases and Singles, whether the Stock is Duty Paid and if the Stock has been Checked. Clicking on a Pre-Advice in the list will open the Pre-Advice Check Summary screen which will show you a basic breakdown of the lines on the Pre-Advice.  This screen will show the Pre-Advice Check Detail screen.
You are able to add to the Pre-advice some of the fields Here you can insert the Actual Quantity Received, in Pallets, Cases, or Singles.
Once done, check the Duty Paid and/or Duty Stamped fields if relevant to this stock. It is vital that these checkboxes are used correctly. It can be time-consuming and costly to rectify incorrectly receipted Stock later on You are able to split the lines using the split button 
You are able to print the rotations before checking the details From this screen, you can go directly to the Putaway screen Clicked on Checked will return you back to the summary page. |
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This screen shows after clicking the O/S Put Away button on the Goods Inwards menu.
 Entering/Scanning a Rotation and clicking the Put-Away button will filter the list to show only the chosen Rotation. Click on a line to show the Put Away Location screen When you are putting away the individual Rotations, you will need to enter the name of the Location.
If the stock requires a condition report, you will need to tick the condition report box prior to putting it away. |
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This screen will pull up the put-away location screen but the Rotation will need to be entered manually, which will then pull through the remaining details.
 If the Stock requires a Condition Report, check the Condition Report field box prior to clicking the Put-Away button. If you have any remaining stock to be put away this will be automatically calculated and shown below the "Remaining for this Rotation" after you have entered the quantity to put away. |
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This screen will allow you to search for a pre-advice by its UID, Customer Name, Customer Code, or PO Number.  Press the correct Search button, once you have entered you have entered a filter value. If you only know the Rotation Number but you want to view other details for the Stock on the corresponding Pre-Advice you will need to enter the Rotation Number in the Putaway Section which will then show a list of all matching Pre-Advices. |
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This screen will allow you to put away Manufactured stock  You will need to enter the Document Ref for the Order, the location of the goods that will be stored, and the Pallets/Cases/Singles. Once these are entered you will need to press the Locate button to Put Away the Stock. |
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explains how the Goods Inwards section allows you to access all the information you need on the number of bookings made for the stock arrival and help you check the stock when it’s arrived as well as helps you put away the stock efficiently in the warehouse locations.
We have made some assumptions based on our standard workflow which may not work for all warehouses. However on flex many of those processes only take a few seconds to complete.
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Goods Inwards Menu
Unbooked Advice(s)
If a vehicle arrives without a booking, this option can be used to select the Pre Advice(s) that it’s bringing stock for, and attaches them to their own booking in the warehouse system, allowing you to handle the stock being delivered throughout the rest of the Flex goods in screens.
Awaiting Arrival
View the details of all the bookings that are made in the Warehousing. You will get information about all the vehicles which are due to arrive in the next 24 hours. You can view pre-advice details and mark when each vehicle arrives.
Vehicle on Site
Here you can find the booking entries that are marked as arrived in the Unbooked Advices or Awaiting Arrival option screens. View details of all the vehicles that are currently on site and find the vehicle you plan to unload. From this screen, you can proceed to the Check process and progress to the completion of the Goods Inwards process.
Checking
Once the vehicle is unloaded or departed, using this option you can check the pre advice details against the actual stock received at the warehouse. You can add or edit a few details like packaging type, best-before date, the actual quantity of stock, etc. Also, you can generate rotation labels to be applied to the stock, mark checked, and proceed to putaway options.
O/S Putaway
This option provides a list of items that are waiting to be put away in suitable locations in the warehouse and you can choose the item you wish to putaway to reach the putaway location screen. Here the details of the item are prefilled and you can provide a location name and the quantity to be put away in this location.
Multi Putaway
Unlike Outstanding putaway, there won’t be a list of putaway items. Multi Putaway allows you to go to the stock you wish to putaway and scan the rotation label or enter the rotation number to fetch the details. Then you can simply enter your putaway location and place the stock there.
Find an Advice
Many search fields are available to help you find where in the Goods In process your pre advice is.
Manufacturing Putaway
If you have a bottling manufacturing facility this screen will allow you to relocate the recently manufactured stock to the final storage warehouse location.
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The ADMIN parts of the goods received should always be finished for the completion of goods inwards process. This often serves as an additional check on the warehouse put away procedure and also allows for the recording of fiscal data and the confirmation of customs movement. |
