Checking

The Checking option screen will show a list of bookings which require checking. It will only show those which are marked as arrived at the warehouse. These entries will be available for a check even after the vehicle is marked as departed.

1 PREADVICE CHECK SUMMARY
2 Preadvice Check Detail
3 Options
- 3.1 Split
- 3.2 Rotation Labels
- 3.3 Checked
- 3.4 Direct Putaway

You can use the filter option to find the booking easily from the list.

Press on a booking, to view a drop-down list of Pre-advices included in the booking.

Press the CHECK button on the purchase order line, it will take you to the PRE ADVICE CHECK SUMMARY screen.

You can select the DEPART button at any time to indicate the time when the vehicle has left site.

The COMPLETE button moves the booking and all pre-advices to the next stage, only use this option when you have completed all the CHECK’s for the individual pre-advices.

PREADVICE CHECK SUMMARY

After selecting the CHECK option on the previous screen you will be displayed a list of lines for the pre-advice.

Upon the vehicle arriving you will need to add lines to the pre-advice for each of the product lines being received prior to using FLEX, the details on these lines can be vague. But if there are no lines then flex will display nothing and a message asking you to add them onto the pre-advice on the main system.

This screen will display the list of entries that are basically a summary of the PREADVICE CHECK DETAIL screen.

Abbreviations in use on this form

Abbrevviation	Meaning

Abbrevviation	Meaning
UID	System preadvice unique identifier
PO	Customer PO Reference number
CPP	Cases per pallet
SPC	Singles per case
SS	Single Size
DP	Duty Paid

Press an entry line to enter the Preadvice Check Detail screen for the selected line.

Preadvice Check Detail

Here you can view and edit the information about the stock being received.

Check whether the details you have matches the actual physical stock received at the warehouse.

You can only change the information in the blue-lined fields.

You can’t change the PO number field but you can change the actual case quantity or the best-before date.

Also, you can change the Packaging type by clicking the dropdown menu and selecting the right packaging type from it.

You can tick the checkboxes shown below if any of them are true for the item you are checking.

If it's Duty Paid tick that checkbox.

If the item is selected for condition reporting you will see the CR checkbox as ticked. Pressing the camera icon will take you to the New Report option of the Stock Condition menu where you can take pictures of the product and add them to the report.

Here you can insert the Actual Quantity Received, in Pallets, Cases, or Singles.

The number of Pallets, Cases, and Singles will be added together.

For example, If one pallet is landed then you will record 1 in the Pallets and leave Cases and Singles as 0.

You do not need to add 1 Pallet and then 1 Pallet worth of cases and 1 Pallet worth of singles - that would triple the quantity of Stock receipted (landed).

Field Name	Explanation of the fields

Field Name	Explanation of the fields
PO Number	The customer's purchase order number
Line UID	A unique receipt line number (used for support purposes)
Customer	Your customer's name
Product	The product description
Rotation	The rotation number given for this line. If there is no rotation number, by printing the labels you will be able to generate a rotation number.
Brand	Brand or Producer
Size	This is expressed as CPP x SPC x SS (Cases per pallet X Singles per case X Single Size)
Packaging	The packaging type can be selected from a drop down list of available field, these are defined in the main VW system This list is downloaded to flex once, when you logon to the device
Year	Year or Vintage of the item, this has to be a 4 digit year OR you can use “NA” or “NV”
Produced	Production date This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
Batch	Production batch number This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
BBD	Best before date This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
ABV	The strength of the item, measured in % - is mandatory for some products
Rotn Note	Free text notes you wish to make for the line item, such as visible damage or notes from the receipt
Actual Ps	checked number of pallets
Actual Cs	checked number of cases
Actual Ss	checked number of singles
Cond Rep	Is this item selected for condition reporting, usually this is pre-defined for the item by either the product group, type or through the pre-advice line.
Organic	Are the goods marked as organic
Duty Paid	Is this stock duty paid This will have a bearing on the generated rotation number, at the point of receipt we mark any duty paid items with a /D after the year. e.g. 23/D if it is underbond (either customs or excise) it will be a 0 instead
Duty Stamped	Is this product duty stamped ? Can be the within label stamp or the manually applied stamp. This will effect goods leaving.

Options

There are 4 options available at the bottom of the Pre advice check detail screen. These are the Split option and the buttons- Rotn Labels, Checked, Direct Putaway.

Split

Below the checkboxes, you can see the option to Split a line into multiple lines when the scenario for segregating or separating some stock from the main rotation emerges. When you press the Split button it will enlarge to a field where you can generate a new rotation and decide how much quantity should go to the new split line.

The split will be done in singles not in Pallets or Cases. Insert number of single items to be moved to another rotation.

Rotation Labels

Rotn Labels button allows you to print the rotation labels. When pressed the printing options will pop up. Here you can select how many labels need to be printed. You can print labels for each pallet or each case or print a custom number of labels.

Select your rotation label printer from the dropdown menu.

You can choose the option to PRINT LATER or PRINT NOW.

To take a printout right away press the PRINT NOW button. Then you can press the button CHECKED.

To take a printout right away press the PRINT NOW button. Then you can press the button CHECKED. when you opt for PRINT LATER, a round red coloured print button will appear on the lines listed in PREADVICE CHECK SUMMARY screen. If you click it, the Print request will generate.

Checked

If you press the Checked button, it indicates that you have completed the check and it will return you back to the Preadvice Check Summary page where the checkbox for Check is ticked.

You can then choose when to put the goods away in the warehouse location using the O/S Put Away, Multi Put Away, and Direct Putaway options.

Direct Putaway

Indicates you have completed the check and that you will now be putting the stock away in the locations immediately.

If you press it, you will be directed to the PUTAWAY LOCATION screen where you can scan or type in the location name where you will be putting the stock.

Enter the quantity you are putting in this location and simply press the PUTAWAY button to directly put the stock away in the warehouse.

Vision Warehousing