...
Menu item 1 - Goods Inwards:
Clicking on the Goods Inwards button will allow you to check Incoming Pre-Advices and Stock which is currently awaiting receipting (landing).
You will also be able to search for Pre-Advices and put away manufacturing orders.
...
Incoming:
...
When you have booked in a Pre-Advice via Vision Warehousing's Booking Diary, the Pre-Advice order will show on this screen ready to be receipted (landed).
...
 
You can mark the Pre-Advice as Arrived or Departed by pressing the relevant button.
You can click the Check button to open the Pre-Advice checking screen.
...
This screen allows you to put away the Stock and record the actual amount received.
...
You can not make any other changes to the Pre-Advice here.
...
This screen will show the Pre-Advice Check Detail screen.
...
Here you can insert the Actual Quantity Received, in Pallets, Cases or Singles.
N.B The number of Pallets, Cases, and Singles will be added together.
For example, If one pallet is landed then you will record 1 in the Pallets and leave Cases and Singles as 0.
You do not need to add 1 Pallet and then 1 Pallets worth of cases and 1 Pallets worth of singles - that would triple the quantity of Stock receipted (landed).
Â
...
Once done, check the Duty Paid and/or Duty Stamped fields if relevant to this stock.
Â
...
N.B. It is vital that this check boxes are used correctly. It can be time consuming and costly to rectify incorrectly receipted Stock later on.
Â
Enter the number of labels required and click the Labels button.
...
Checking:
...
This screen Shows the unique Pre-Advice ID (PUID), Customer together with the Customer's PO reference, Transporter Registration, Container Reference, Booked Arrival time and the Quantity in Number of Order Lines, Pallets, and Cases.
...
Clicking on a Pre-Advice in the list will open the Pre-Advice Check Summary screen which will show you a basic break down of the lines on the Pre-Advice.
Â
Â
...
The Pre-Advice Check Summary screen shows you all the lines for the selected Pre-Advice.
Â
...
The screen shows the unique Pre-Advice ID (PUID), Customer Code, Product and Brand, Units of Measurement (in Cases Per Pallet), Singles Per Case and Single Size (Size), Vintage (Year), Batch Reference, Type of Package , Stock arrived in, Expected Pallets, Cases and Singles, whether the Stock is Duty Paid and if the Stock has been Checked.
Â
...
O/S Put Away:
...
This screen shows after clicking the O/S Put Away button on the Goods Inwards menu.
...
Entering a Rotation and clicking the Put Away button will filter the list to show only the chosen Rotation.
Â
...
Click on a line to show the Put Away Location screen (see below).
...
When you are putting away the individual Rotations, you will need to enter the name of the Location.
Enter the Cases and Singles in the fields to the left of the Put Away button.
Any remaining Cases and/or singles will be calculated and shown automatically in the Remaining For This Rotation fields.
Â
...
Multi Put Away:
...
Clicking on Multi Put Away will pull up the put away location screen but the Rotation will need to be entered manually, which will then pull through the remaining details.
...
If the Stock requires a Condition Report, check the Condition Report field box prior to clicking the Put Away button.
Â
...
Find An Advice:
...
Click on Find An Advice if you need to locate details for a Pre-Advice by its UID, Customer Name, Customer Code or PO Number.
...
Press the correct Search button, once you have entered you have entered a filter value.
...
Manufacturing Put Away:
...
To part put away Manufactured Stock, you will need to enter the Document Ref for the Order, the location the goods will be stored and the Pallets/Cases/Singles.
Â
...
Â
...
Confirm Put Away
...
Regardless of which kind of Put Away you are processing the Confirm Put Away must be done via Vision Warehousing (ie you cannot do Confirm Put Away on the device).
Â
Â
...
This section explains how the Goods Inwards section allows you to access all the information you need on the number of bookings made for the stock arrival and help you check the stock when it’s arrived as well as helps you put away the stock efficiently in the warehouse locations.
We have made some assumptions based on our standard workflow which may not work for all warehouses. However on flex many of those processes only take a few seconds to complete.
| Table of Contents | ||||
|---|---|---|---|---|
|
Goods Inwards Menu
Unbooked Advice(s)
If a vehicle arrives without a booking, this option can be used to select the Pre Advice(s) that it’s bringing stock for, and attaches them to their own booking in the warehouse system, allowing you to handle the stock being delivered throughout the rest of the Flex goods in screens.
Awaiting Arrival
View the details of all the bookings that are made in the Warehousing. You will get information about all the vehicles which are due to arrive in the next 24 hours. You can view pre-advice details and mark when each vehicle arrives.
Vehicle on Site
Here you can find the booking entries that are marked as arrived in the Unbooked Advices or Awaiting Arrival option screens. View details of all the vehicles that are currently on site and find the vehicle you plan to unload. From this screen, you can proceed to the Check process and progress to the completion of the Goods Inwards process.
Checking
Once the vehicle is unloaded or departed, using this option you can check the pre advice details against the actual stock received at the warehouse. You can add or edit a few details like packaging type, best-before date, the actual quantity of stock, etc. Also, you can generate rotation labels to be applied to the stock, mark checked, and proceed to putaway options.
O/S Putaway
This option provides a list of items that are waiting to be put away in suitable locations in the warehouse and you can choose the item you wish to putaway to reach the putaway location screen. Here the details of the item are prefilled and you can provide a location name and the quantity to be put away in this location.
Multi Putaway
Unlike Outstanding putaway, there won’t be a list of putaway items. Multi Putaway allows you to go to the stock you wish to putaway and scan the rotation label or enter the rotation number to fetch the details. Then you can simply enter your putaway location and place the stock there.
Find an Advice
Many search fields are available to help you find where in the Goods In process your pre advice is.
Manufacturing Putaway
If you have a bottling manufacturing facility this screen will allow you to relocate the recently manufactured stock to the final storage warehouse location.
| Note |
|---|
The ADMIN parts of the goods received should always be finished for the completion of goods inwards process. This often serves as an additional check on the warehouse put away procedure and also allows for the recording of fiscal data and the confirmation of customs movement. |
