Forms W8 / AAD / SAD Confirmation

This is an old facility which has been replaced mainly by the EMCS system, as such only SAD for exports are shown in this screen and it can be used to record Return of Receipts for SADs.

This again is generally replaced as well though because the exporter can usually handle the movement of goods on EMCS and they will then export and discharge the ARC on the EMCS system through a NES entry.

Although still in the system this feature is not used on a regular basis).

Buttons at the bottom of the screen:

Click Print Outstanding button to print any currently outstanding Forms.
- This button will only show when the Show Confirmed check box is un-checked.
Click the Generate Reminders button to generate reminders for any Forms that have them.
Click the Send Reminders button to send (via email) any Reminders that have been Generated but not yet sent.
- This button will only show when the Show Confirmed check box is un-checked.
Click the Save button to record any changes you have made.
- This button will only show when the Show Confirmed check box is un-checked.
Click the Close button.to discard any changes you have made since the Save button was last clicked.

The Search Filters Section:

Choose one of the 3 type of Forms by clicking one of the 3 radio buttons.
- Depending on your Company's Bond settings some of the Forms options may not be available.
Leave the Show Overdue field blank to show all Forms
- Select Yes to show only Overdue Forms
- Select No to show only Forms that are not Overdue
Tick the Show Confirmed field if you only want to see Forms that have already been sent/
- Checking this button will also hide some of the buttons at the bottom of the screen (see above).
Enter values or select from lists in any of the other filter fields.
Click the Search button to filter the results by the values you have entered in the filter fields above.

Introduction to the Forms W8/AAD/SAD Confirmation screen:

To utilise and search on this screen to provide the information that is required:
- The Filter Options are the first place to check as these will provide the various ways you can filter the data that is present to allow the correct data set to be returned based on Site Code, Customer code etc.
- After choosing the primary Filter Options there is an additional filter that can be used to further refine the data set retrieved by narrowing the search down to only Show Confirmed SAD forms, however this will change some of the options available on the screen
- Once happy with the Filter Options clicking Search will query the database to return a data set based on what Filter Options were provided.
- With the data returned the screen will display the below details:
  - Reference
    - Shows the SAD reference number.
  - Pick Ref
    - Shows the Pick UID from VW that the SAD is associated with.
  - Site
    - Shows the Site for which the Pick and SAD were generated for.
  - Customer
    - Shows the Customer against the Pick for whom the SAD were generated.
  - Customer Name
    - Shows the Customer Name against the Pick for whom the SAD were generated.
  - Date
    - Shows the Date on the SAD.
  - Customer VAT Number
    - Shows the Customer VAT Number associated with the SAD.
  - Country
    - Shows the Country associated with the SAD.
  - Via EC Country?
    - Indicates whether or not the goods on the SAD have been moved via a country within the European Union
  - SAD Destination
    - Shows the destination for the goods that the SAD is associated with.
  - Manual Reminder Date
    - If a Manual Reminder has been sent against the SAD then the date will be displayed here, otherwise the field will show blank
  - Reminder Letter Date
    - If a Reminder Letter has been sent against the SAD then the date will be displayed here, otherwise the field will show blank.
  - Follow Up Letter Date
    - If a Follow Up Letter has been sent against the SAD then the date will be displayed here, otherwise the field will show blank.
  - Qty Despatched
    - Shows the Quantity of goods that has been despatched against this SAD.
  - Overdue
    - Indicates whether or not the SAD confirmation date has passed or if the date is yet to pass.
  - SAD Qty Confirmed
    - Will show the quantity that the SAD was confirmed with at the destination.
      - This can be filled in here if the SAD is to be confirmed manually.
  - Date SAD Returned
    - Will show the Date that the SAD was returned from the destination
      - This can be filled in here if the SAD is to be confirmed manually
Depending on whether or not Show Confirmed was chosen when searching for data the options that are shown will differ.
- See the Buttons at the bottom of the screen section for more details.
If more details are required against the SADs, the lines returned to the grid can be drilled down further:
- Product
  - Displays the Product Code for this line on the SAD.
- Description
  - Displays the Product Description for this line on the SAD.
- Rotation No
  - Displays the Rotation Number for this line on the SAD.
- S/C
  - Displays the Singles Per Case value for this line on the SAD.
- Single Size
  - Displays the Single Size measurement for this line on the SAD.
- Cases
  - Displays the number of complete cases for this line on the SAD.
- Singles
  - Displays the number of out of case singles for this line on the SAD.