There is no fixed method or process for relanding of stocks where mistakes have been made, depending on the issues you may be able to use the Internal Transfer order and send the stock from Customer A back to Customer A, this is usually used when it is a simple product code change.
The introduction of the re-works module which will allow you to take stock off the system perform a work task and reland it whilst charging the customer may reduce the number of entries made for general re-landing.
This process is manual, it would be best if the user performing the removal is also processing the receipt there is no check or validation if you get this wrong or forget to land the stock again
Remove Stock
When you enter an order for removal the following fields should be considered
Field | Use |
|---|---|
Stock Movement Type | This MUST be set to “ReWarehouse” For customs warehouses this will record the movement as a movement to another UK warehouse for the W1, it is important to use this as it will also NOT generate an ARC as there is no need for an ARC as there is no movement from the site. |
Collection from Warehouse | Although you do not have to setting up a Collection Group may make things simpler it allows better traceability and visibility of the orders. |
Del Pt Account Ref | If this is a regular occurrence you may want to setup a Delivery Point containing the information you need for complete the blue highlighted fields. Suggested name “RELAND” |
Delivery Name and Address | The blue highlighted fields are all mandatory, as some are seen on other forms the suggested use of these is Name - RELAND Delivery Address - RELANDING STOCK Town - Town of the warehouse Postcode - Postcode of the warehouse |
Customer Doc Ref | If you leave this as Use UID then a number is automatically provided, this is sufficient but if you want to use your own reference numbers then replace this with you own number. Just remember 12 characters or less and no symbols ! |
Just remember that as a collection order, a collection date will be required on the Order options tab
Site Collection Group Setup
When you add the collection group to the system, something as simple as using RELAND would suffice.
You have to add a Collection Group and then afterwards you MUST apply this on the site management to the site you wish to use this.
Remember to set the lead time to 0
Marking the item as “Not Collection Confirmation” results in the collection note being printed as soon as the goods are pick confirmed, this will not be waiting in the collection confirmation window
Visibility of Sales Order
Some screen shots showing what you will see when you look at picking and confirmation screens is shown opposite.
Fig.1 - Collection shown on the Awaiting Pick (only visible if you have this option switched on)
Fig.2 - Collections Awaiting Pick
Fig.3 - Collection - Pick Confirm
As soon as you pick confirm you will see the print form
Depending on your delivery note it should look something similar to image
Land Stock
When landing the goods back onto the system there are only a few things you should bear in mind, mostly for traceability
For the Delivery type you should select one of the options highlighted
Usually Stock Management is used by the stock controllers whereas Re-warehouse is a general warehouse use.
For traceability you should use the originating order numbers
In our example we used the system generated number of 501 and it is just prefixed as SO501
If you are a customs warehouse and you are relanding stock you MUST use the Other GB Warehouse when landing the goods to ensure that the movement is recorded on the correct column of the W1
Re-Labelling
The stock you relanded will need to be relabelled, so when you are performing the receipt process it is important to print the labels and attach those to the stock you have just relanded.
Bond Details
This is not an import or a movement from another warehouse, so it is not considered as an excise or customs movement, therefore you do not need to record anything in the bond details or the EMCS tabs. Please ensure you have the traceability back to the original stock rotation in case the import information is needed. As some import documents are mandatory for some movements of stock you may be required to enter dummy information into some fields