Checking

The system will show a list of pre-advices which require checking, It will only show those which are marked as arrived at the warehouse site.

Select the one you wish to begin the checks on.

Summary of Pre-Advice

This screen will display the pre-advice you have selected from the list of those available.

To begin checking you need to select the one you wish to check where you will be taken to the details for this line and in that form you are able to update, amend and add details.

explanation of abbreviation fields on the form above

UID - System Pre advice number

PO - Customer PO Refernce number

CPP - Cases per pallet

SPC - Singles per case

SS - Single size

DP - Duty Paid ?

Checking Each Line Item

This screen will show the Pre-Advice Check Detail screen.

It shows the product(s) being receipted (landed) and information about the Product.

You are able to add to the Pre-advice some of the fields

Here you can insert the Actual Quantity Received, in Pallets, Cases, or Singles.

N.B The number of Pallets, Cases, and Singles will be added together.
- For example, If one pallet is landed then you will record 1 in the Pallets and leave Cases and Singles as 0.
- You do not need to add 1 Pallet and then 1 Pallet worth of cases and 1 Pallet worth of singles - that would triple the quantity of Stock receipted (landed).

Once done, check the Duty Paid and/or Duty Stamped fields if relevant to this stock.

Explanation of the fields on the form above

Field Name	Explanation of the fields
PO Number	the customers purchase order number
Line UID	a unique receipt line number (used for support purposes)
Customer	your customers name
Product	The product description
Rotation	the rotation number given for this line. If there is no rotation number, by printing the labels you will be able to generate a rotation number.
Brand	brand or producer
Size	this is expressed as CPP x SPC x SS (Cases per pallet X Singles per case X Single Size
Packaging	the packaging type can be selected from a drop down list of available field, these are defined in the main VW system this list is downloaded to flex once, when you logon to the device
Year	Year or Vintage of the item, this has to be a 4 digit year OR you can use “NA” or “NV”
Produced	Production date This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
Batch	Production batch number This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
BBD	Best before Date This can be scanned when the product group has this as mandatory for the product, expects an SSCC label
ABV	The strength of the item, measured in % - is mandatory for some products
Rotn Note	free text notes you wish to make for the line item, such as visible damage or notes from the receipt
Actual Ps	checked number of pallets
Actual Cs	checked number of cases
Actual Ss	checked number of singles
Cond Rep	Is this item selected for condition reporting, usually this is pre-defined for the item by either the product group, type or through the pre-advice line.
Organic	Are the goods marked as organic
Duty Paid	Is this stock duty paid This will have a bearing on the generated rotation number, at the point of receipt we mark any duty paid items with a /D after the year. e.g. 23/D if it is underbond (either customs or excise) it will be a 0 instead
Duty Stamped	Is this product duty stamped ? Can be the within label stamp or the manually applied stamp. This will effect goods leaving.

It is vital that these checkboxes are used correctly. It can be time-consuming and costly to rectify incorrectly receipted Stock later on

Options

Split

This is designed to allow you to split a line into multiple and is used when you have need to segregate or separate some stock from the main rotation.

The split will be done in singles not in Pallets or Cases. Insert number of single items to be moved to another rotation.

Rotation Labels

You are able to print the rotations before checking the details

Checked

Indicates that you have completed the check and it will return you back to the summary page.

You can then choose when to put the goods away into the warehouse location and use the

O/S Put Away
Multi Put Away

options from the goods inwards menu.

Direct Putaway

Indicates you have completed the check and that you will now be putting the stock away in the locations immediately.