Before entering an Underbond Order you will need to either know or check whether the Transporter and Underbond Delivery Point are on the system.
Go to the Navigation panel on the right side of the screen.
Check ‘Transport’ is there under the Maintenance group and ‘Delivery Address’ under System Data.
If you cannot find the ones you are looking for, add them using the Create option on the main menu tab.
System Delivery Address
You can add a delivery address to the system using the below form. In the header section, you need to fill in the ‘Del Pt Account Ref’ which is mandatory. If it’s in use tick the ‘In Use?' checkbox.
You need to fill 3 tabs - Address, HMRC, and Commodity Categories.
Address tab:
In the Address tab, the ‘Delivery Name’ and ‘Country’ fields are mandatory to be filled. Complete the form by filling address details, contact details, etc.
HMRC tab:
Fill in the supervising office address and all necessary fields are shown in the image below. After that, click the button ‘Europa Lookup’ to carry out GB excise checks in Vision Bond EMCS using the ‘Validate Trader’ functionality or through the HMRC portal.
Commodity Categories:
In this tab select those that the receiving warehouse is allowed to receive.
Transport Maintenance
You need to make sure the OUTBOUND box is ticked and the yellow highlighted fields are completed.
Only complete the Blue boxes if this haulier has told you that you are ALWAYS allowed to use their movement guarantee OR if you are arranging the Transport and using your movement guarantee then you can complete with your own.
It is important here that the Haulier Name/ Address1/ Address2/ Town and Country are filled(as they are mandatory fields).
When you then go to the Sales Order, fill in the yellow highlighted fields with the code from the system delivery address.
Then go to the UB Transport tab and add the Transporter Code you are using in the Transporter Code field.
