This page contains information you may want or need to know before processing an order to withdraw or transfer stock on the WMS
Other Sections within Orders Group
Different Order Types
On this Page:
Duty Paid Movements
The stock which leaves the warehouse where duty is payable or where duty has already been paid using the Pay Duty Codes, are all considered as Duty Paid Movements.
Type | Stock Movement | Uses System Delivery |
|---|---|---|
P | Pay the Duty - movements to GB where duty is paid | No |
N | Pay the Duty - movements to Northern Ireland | No |
Internal Movements
There are thee internal movement types:
Type | Stock Movement | Addressing |
|---|---|---|
T | Internal Transfers where the stock status is not changed. If the sending and receiving customer VAT numbers are the same, the stock rental start period will be from the NEXT rental period start date, we will not double charge the current period, if you need to do this then simply change the sending customer VAT number slightly and the charge will work as per standard transfers. | Another customer |
M | Manufacturing orders where you are bottling stocks from bulk tanks to bottles. | Another customer |
Q | Pay Duty + Transfer orders allow the landing of stocks into a new account but with duty being paid. | Another customer |
These orders need to transfer from Customer A to Customer B.
Both customers need to exist.
This type of order will display additional tabs on the order menu. For more information review the Order Special Tabs page.
Duty Suspended Movements
Also known as underbond, where duty is not being paid.
These deliveries should be using the System Delivery Address and should not be manually typed as they require a considerable amount of additional information as well as the additional controls that the system delivery address provides for the types of goods those addresses are allowed to receive
GB and Northern Ireland
Type | Stock Movement | Uses System Delivery |
|---|---|---|
U | GB warehouse | Yes |
K | Northern Ireland warehouse | Yes |
The System Delivery address should be the warehouse keeper information with their respective approval numbers, this is also who is responsible for the clearance of the ARC.
Exports (Outside the UK)
Type | Stock Movement | Uses System Delivery |
|---|---|---|
E | Exports to Europe | Yes |
X | Exports outside of Europe | Yes |
The System Delivery address should be the port of exit/shipper address, with any respective approval numbers and this would be who is responsible for the clearance of the ARC.
Other Duty Free Movements
Uses System Delivery | ||
|---|---|---|
V | NATO or Visiting Forces | Optional |
D | Diplomatic | Optional |
O | Other Duty Free Use | No |
Special Order Movement Types
These are generally internal types of movements
Type | Uses |
|---|---|
ReWarehouse | When you need to reland stock in the warehouse because it is being reworked or was landed incorrectly. |
Underbond Pre-Order Checks
Before entering an Underbond Order, you must either know or check whether the Transporter and Underbond Delivery Point are on the system.
Go to the Navigation panel on the right side of the screen.
Check ‘Transport’ is there under the Maintenance group and ‘Delivery Address’ under System Data.
If you cannot find the ones you are looking for, add them using the Create option on the main menu tab.
System Delivery Address
You can add a delivery address to the system using the below form. To learn more about it, please visit → System Delivery Address
In the header section, you need to fill in the ‘Del Pt Account Ref’ which is mandatory. If it’s in use tick the ‘In Use?' checkbox.
You need to fill 3 tabs - Address, HMRC, and Commodity Categories.
Address tab:
In the Address tab, the ‘Delivery Name’ and ‘Country’ fields are mandatory to be filled. Complete the form by filling in address details, contact details, etc.
HMRC tab:
Fill in the supervising office address and all necessary fields are shown in the image below. After that, click the button ‘Europa Lookup’ to carry out GB excise checks in Vision Bond EMCS using the ‘Validate Trader’ functionality or through the HMRC portal.
Commodity Categories:
In this tab select those that the receiving warehouse is allowed to receive.
Transport Maintenance
You need to make sure the OUTBOUND box is ticked and the yellow highlighted fields are completed.
Only complete the Blue boxes if this haulier has told you that you are ALWAYS allowed to use their movement guarantee OR if you are arranging the Transport and using your movement guarantee then you can complete with your own.
It is important here that the Haulier Name/ Address1/ Address2/ Town and Country are filled(as they are mandatory fields).
When you then go to the Sales Order, fill in the yellow highlighted fields with the code from the system delivery address.
Then go to the UB Transport tab and add the Transporter Code you are using in the Transporter Code field.
Valid Stock Duty Status by Stock Movement Type
The following table is a guide to which Stock Duty Types each Order Type will accept:
Stock Movement Type | Under Bond | Duty Paid | Notes |
|---|---|---|---|
UK Warehouse Underbond | Y | N | |
UK Duty Paid | Y | Y | Subject to Pay Customs Duty ticked on Order Option tab |
Transfer Within Warehouse | Y | Y | |
Re-Warehouse | Y | Y | |
Other Duty Free Use | Y | N | Subject to Pay Customs Duty ticked on Order Option tab |
Manufacturing | Y | Y | |
EC Warehouse Underbond | Y | Y | |