Despatch Orders

The Despatch Orders screen enables you to manually mark Sales Orders as despatched so that you can invoice them.

When your warehouse is sending you "Orders Processed" XML information the Despatch Orders screen will automatically be updated from this file, if there are issues with automatically confirming the despatch of the stocks then you will use this form to make the updates manually, please review the Warehouse Documents section.

Within the “Received from Warehouse” information, there is an option to ‘Check Status’. This would be used if you have not received any confirmations back from the warehouse.

Despatch Orders

Explanation of the contents of this form

Area	Explanation

Area

Explanation

Left Side

This is a list of all the orders waiting for confirmation

Right Top

This shows the original lines from the order and those lines which have been marked as “to be picked”.

The status shows the despatch status of the line, this is different to the line status shown on the order itself.

Those lines which have been confirmed despatched will inaddition show as grayed background with those waiting confirmation will show in yellow

Right Lower

You can see visually any information retrieved from the WMS system of the warehouse you are using through the API link, this shows the incoming information received from the warehouse for the order you have selected.

The information received from your warehouse should have automated the process to confirm the item lines in the top right box.

Stock Movement Postings

The action of confirming the order as despatched actions a Stock Movement Posting and reduction in the stocks held on the system, if a warehouse is using rotations it is important to ensure the rotation number specified on the Despatch Orders screen is the correct rotation as we will post the stock movement and reduce that specific stock.

Stock Movements Posting

Detailed information on the entries in the stock movement posting table is contained in the document below.