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This page contains information you may want or need to know before processing an order to withdraw or transfer stock on the WMS

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Other Sections within Orders Group

Child pages (Children Display)

New - Enter a New Order

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Orders are used to send Stock to Customers, Transfer Stock within the current Warehouse, and Transfer Stock to a Warehouse in a different location. This will create the outgoing Stock Movements before re-landing (receipting) the Goods again on a Pre-Advice when you need to correct any Stock issues that occurred during their original landing. It can also create Customs Duty Payments if required.

To Create a New Sales Order, Navigate to the Goods Out menu within the Main Vision Warehousing menu bar, then click on the ‘New’ button. You will then be presented with the ‘Sales Order’ screen.

To View and Edit existing Sales Orders, click the ‘Orders’ option in the ‘Processing’ section of the Navigation Panel. This will direct you to the Filter options. Type the known details in the given fields and click the ‘Search’ button.

Info

Stock Movement Type- Manufacturing is only designed for EDI entry due to the validation requirement, however, modification of the orders can be performed via the application interface.

The only way to remove existing Stock from your system is via the Goods Outwards Process on a Sales or Transfer Order, ensuring Stock is only moved according to HMRC regulations.

This is regardless of whether the stock will be sent out of the Warehouse, transferred between Customers in the same Warehouse, re-landed to correct Product and Stock attributes, or even destroyed.

Further Details

Further, more detailed information is available which can be accessed through Creating an Order to remove stock from the warehouse which contains the following pages:

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Different Order Types

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Duty Paid Movements

The stock which leaves the warehouse where duty is payable or where duty has already been paid using the Pay Duty Codes, are all considered as Duty Paid Movements.

Stock is selected based on clearing duty paid stocks first prior to clearing underbond stocks afterwards.

Type

Stock Movement

Uses System Delivery

P

Pay the Duty - movements to GB where duty is paid

No

N

Pay the Duty - movements to Northern Ireland

No

Internal Movements

These are for movements of stock which are going to stay within the warehouse(s) operating within the same Vision warehouse system.

The orders need to transfer

  • from Customer A

  • to Customer B.

BOTH CUSTOMERS NEED TO EXIST PRIOR TO ORDER ENTRY

This type of order will display additional tabs on the order menu. For more information review the Order Special Tabs page.

Note

If you are an excise warehouse and choose to use Type U movement then be aware EMCS will not show the ARC and you will have to manually receipt and enter the entire order into the WMS for the receipt of goods. *** USE TYPE T ***

Type

Stock Movement

Addressing

T

Internal Transfers where the stock status is not changed.

Note

If the sending and receiving customer VAT numbers are the same, the stock rental start period will be from the NEXT rental period start date, we will not double charge the current period, if you need to do this then simply change the sending customer VAT number slightly and the charge will work as per standard transfers.

Another customer

M

Manufacturing orders where you are bottling stocks from bulk tanks to bottles.

Another customer

Q

Pay Duty + Transfer orders allow the landing of stocks into a new account but with duty being paid. where applicable to the choosen stocks for the movement.

Another customer

Duty Suspended Movements

Also known as underbond, where duty is not being paid.

These deliveries should be using the System Delivery Address and should not be manually typed as they require a considerable amount of additional information as well as the additional controls that the system delivery address provides for the types of goods those addresses are allowed to receive

GB and Northern Ireland

Type

Stock Movement

Uses System Delivery

U

GB warehouse

(Another warehouse not operated by yourselves on the same Vision system)

Yes

K

Northern Ireland warehouse

Yes

The System Delivery address should be the warehouse keeper information with their respective approval numbers, this is also who is responsible for the clearance of the ARC.

Exports (Outside the UK)

Type

Stock Movement

Uses System Delivery

E

Exports to Europe

Yes

X

Exports outside of Europe

Yes

The System Delivery address should be the port of exit/shipper address, with any respective approval numbers and this would be who is responsible for the clearance of the ARC.

Other Duty Free Movements

This covers seldom used and special movement types

Uses System Delivery

V

NATO or Visiting Forces

Optional

D

Diplomatic

Optional

O

Other Duty Free Use

No

Special Order Movement Types

These are generally internal types of movements

Type

Uses

ReWarehouse

When you need to reland stock in the warehouse because it is being reworked or was landed incorrectly.

Underbond Order Prerequisites

Before entering an Underbond Order, you must either know or check whether the Transporter and Underbond Delivery Point are on the system.

 

Go to the Navigation panel on the right side of the screen.

Check ‘Transport’ is there under the Maintenance group and ‘Delivery Address’ under System Data.

Info

If you cannot find the ones you are looking for, add them using the Create option on the main menu tab.

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System Delivery Address

You can add a delivery address to the system using the below form. To learn more about it, please visit → System Delivery Address

In the header section, you need to fill in the ‘Del Pt Account Ref’ which is mandatory. If it’s in use tick the ‘In Use?' checkbox.

You need to fill 3 tabs - Address, HMRC, and Commodity Categories.

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Address tab

In the Address tab, the ‘Delivery Name’ and ‘Country’ fields are mandatory to be filled. Complete the form by filling in address details, contact details, etc.

HMRC tab

Fill in the supervising office address and all necessary fields are shown in the image below. After that, click the button ‘Europa Lookup’ to carry out GB excise checks in Vision Bond EMCS using the ‘Validate Trader’ functionality or through the HMRC portal.

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Commodity Categories

In this tab select those that the receiving warehouse is allowed to receive.

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Transport Maintenance

You need to make sure the OUTBOUND box is ticked and the yellow highlighted fields are completed.

Only complete the Blue boxes if this haulier has told you that you are ALWAYS allowed to use their movement guarantee OR if you are arranging the Transport and using your movement guarantee then you can complete with your own.

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It is important here that the Haulier Name/ Address1/ Address2/ Town and Country are filled(as they are mandatory fields).

When you then go to the Sales Order, fill in the yellow highlighted fields with the code from the system delivery address.

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Then go to the UB Transport tab and add the Transporter Code you are using in the Transporter Code field.

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Valid Stock Duty Status by Stock Movement Type

The following table is a guide to which Stock Duty Types each Order Type will accept:

Stock Movement Type

Under Bond

Duty Paid

Notes

UK Warehouse Underbond

Y

N

UK Duty Paid

Y

Y

Subject to Pay Customs Duty ticked on Order Option tab

Transfer Within Warehouse

Y

Y

Re-Warehouse

Y

Y

Other Duty Free Use

Y

N

Subject to Pay Customs Duty ticked on Order Option tab

Manufacturing

Y

Y

EC Warehouse Underbond

Y

Y