Release Date | 31/05/2024 |
Other Application Requirements | Recommendations are held against the line level. Only requirement is Distribution latest release. |
Warnings or Notices |
EDI File Specification Changes
Template ID | Name | Modification |
|---|---|---|
New Features
Summary | Issue key | Issue Type | Description | Linked to | Config Needed | Licensed |
|---|---|---|---|---|---|---|
Carrier integration - efulfillment | New Feature | E-FullfillmentParcel carrier submission can now be done after the pick when a more accurate number of labels can then be retrieved. The following key features have been added :
The ability to scan a carton which arrives at the final staging position, utilising the pick uid from the carton where the Pick UID label is added by the picker. [pick labels are available through flex] The user is presented with the efullfilment form, allowing them to confirm the quantity for the consignments, obtain and print labels, this then performs the pick confirmation. Whilst performing the pick confirmation the system could be printing other documents required such as special gift messages, tasting notes, customer paperwork etc. Prior to finishing the order fullfillment the ability to enter sundry charges through the screen or by scanning a pre-printed list of sundry items which are then charged to the customer as part of their goods out charges. Wiki : EFulfilment | YES | YES
| ||
System delivery address - EDI API URL | Improvement | Addition of the EDI API URL to the system delivery addresses for communication with other Vision warehouses, for example for sending the Intra Vision PO, this will be set automatically when upgrading to this version. Wiki : System Delivery Address | VEDI-1232 | No | No | |
BI Report Designer Fields Addition | Improvement | For PA outputs. Add Booking IDÂ | RFC-1125 | No | No | |
Customs Tab References | Improvement | The customs tab on Despatches menu is inconsistent with the others in that it shows "UID" which is the order UIDÂ All other tabs show the PICK UID and the ORDER UID The Order UID on the customs tab is not of much use as the paperwork the warehouse have uses the PICK UID. The customs tab to be made consistent with other screens. | RFC-1246 | No | No | |
Frozen stocks - system reserved reason codes | Improvement | Changes to prevent system reserved frozen reason codes from being used when users freeze stock, such as REVCHECK & QA. | No | No | ||
Standard picking & delivery notes - pallets | Improvement | Updates to the system standard picking & delivery notes, plus the addition of 3x new picking notes which show pallets, order line notes and a combination of the two. | No | No | ||
Customer product replenishment screen | Improvement | A new warning has been added and aesthetic improvements to improve the user friendliness of this screen. | No | No | ||
Site maintenance - despatch label selection | Improvement | Selection of the despatch label to use is now possible in the Site Maintenance. Despatch label options are available to view on the wiki link. Wiki : Sites > Report Profile | No | No | ||
Duty stamp manager - stamp type | Improvement | The stamp type column has been added to the stamp details tab of the duty stamp manager screen. | No | No | ||
Product maintenance - CPP mandatory | Improvement | Cases per pallet is now mandatory when the product uses a per pallet invoice charge. Wiki : | YES CUSTOMER | No | ||
Pre advice - bond details improvements | Improvement | Various layout improvements to the Bond Details tab of the Pre Advice. Wiki : | No | No | ||
EDI product import - package type | Improvement | The package type field added for products in[https://visionsoftware.atlassian.net/browse/VW-7007|https://visionsoftware.atlassian.net/browse/VW-7007|smart-link] can now be used in the EDI product imports, the default will be set to original card case and is configurable in Site Maintenance. Wiki : | No | No | ||
Royal Mail Click & Drop - New fields carrier integration | Improvement | Royal mail click & drop API requires two new fields to be added in the carrier message (order date & returns label), returns label is now configurable in Customer Maintenance. There is an issue when submitting multiple packages, this query is outstanding with Royal Mail and is expected to be resolved in a new version of the Vision Live service (VLIVE-593 and outstanding on 31/05/2024) | VLIVE-593 | No | No | |
Ordering - export duty paid procedure code | Improvement | Addition of the duty paid customs procedure code to the ordering screen for exports of duty paid products. Wiki : Recommend EDI v4.7.0 minimum for this functionality | VEDI-1224 | No | No | |
Transfers - pre advice amendments | Improvement | Pre advices created from transfer orders have had many fields locked until now. Tax, commodity and strength are now all allowed to be changed. Wiki : | No | No | ||
Stock information screen - MULTI batch numbers | Improvement | The screen which loads from the stock navigation search, a button is now available to see the batch numbers, when multiple were entered at receipt. Wiki : | No | No | ||
Pre advice ARCs overview | Improvement | Changes to the columns displayed in the grid, and ARC number added to the pre advice navigation search. Wiki : | No | No | ||
Product enquiry - redesign | Improvement | The product enquiry screen has been redesigned, with new searching & output fields, this is now includes more useful information as was available on the stock batch enquiry screen. Wiki : | No | No | ||
Carrier submission - response message | Improvement | Improvements to the message response provided back to the user during carrier submission. | VLIVE-544 | No | No | |
Collection groups - minimum charges | Improvement | Minimum charges added to the collection groups, applied at the time of ordering or when carrier service charges are automatically applied as per [https://visionsoftware.atlassian.net/browse/VINVOICING-782|https://visionsoftware.atlassian.net/browse/VINVOICING-782|smart-link]. Wiki : | No | No | ||
Carrier submission - service code defaulting from Distribution | Improvement | Service codes & additional service codes are now defaulted in the Carrier Submission screen (for delivery orders) from the Distribution Delivery Area setup. Wiki : Requires Distribution v3.2 for this functionality | VDIST-1458 | No | No | |
Fusion & manufacturing (production) changes | Improvement | Manufacturing has now been renamed to âProductionâ and Fusion is now âFusion (Blending)â. A new screen has been created allowing Fusion (Blending) entries to be directly entered into Vision Warehousing, this was only previously possible using an EDI Fusion (Blending) submission. Wiki : This is a stage implemented feature and will not be fully available until the next minor release of VW. It will not effect customers using the EDI file upload feature. | VEDI-1217 | No | No | |
Carrier integration - switching carriers | Improvement | Ability to switch between different carriers prior to submission is now possible using a new button in the carrier submission screen. Wiki : | No | No | ||
Shipment Info - From Booking | Improvement | The Shipment information does not currently update from booking diary information which would be useful when looking at the spreadsheet. Additional information will be passed to the shipping form which will be read only this will come from the booking. Wiki : | No | No | ||
Licenses & system settings | Improvement | Module licenses are now visible in the Licensing admin screen and previously hidden system settings are now also visible in the System Settings admin screen. Wiki : | No | No |
Design Change & HMRC
Summary | Issue key | Issue Type | Description | Linked to | Config Needed |
|---|---|---|---|---|---|
Transfer pre advice - supplier information missing | Design Change | When entering transfer orders, the system automatically creates a supplier record for the destination customer using the source supplierâs details and the supplier code = source customer code. The system looks for this when creating future transfer pre advices, in order to link correctly to the supplier record. However in customerâs own systems those suppliers are likely to have different codes, codes which do not match the warehouseâs customer codes, so when these supplier records are created (either by VCIS users, VW users, imported data at data take on etc) this presented two problems: # Supplier records are duplicated (those the customer creates with their codes & those the system creates with the warehouses customer codes) In order to prevent this a new field has been added to supplier maintenance to store the warehouseâs customer code, which is now used in the transfer order process. Existing records have been updated where possible. Wiki : | VSUP-32816 | No | |
Picking - bin allocation | Design Change | Pre pick locator was introduced and now renamed to âBinâ to avoid confusion with the locator allocated later on in the process. Wiki : | No | ||
Excise duty bulk payment - customer charge options | Design Change | The previous options of charging goods out and charging an additional weekâs worth of pro rata rent can no longer be supported and as such have been removed and replaced with new charge options which can be setup in Customer Maintenance. Wiki : Invoicing v4.8.4 is recommended if charging a fixed charge for multiple excise payments (and not using the charge per rotation option) | No | ||
Stock movement & product enquiry - fields displayed | Design Change | It was noticed that it would be helpful for end users to see more information in these screens, for example: +Stock Movements+ Ownership Changed tick box (placed under Duty Paid) , Country of Origin and Allergens for example. Clarification of Sell By Date - if best before date includes shelf life The date format shouldâve been DD\MM\YYYY VAT and commodity code +Product Enquiry+ Cases per pallet Stock locations Vintage Wiki : | No | ||
Ordering - mandatory collection fields | Design Change | Collection fields were not mandatory when "order collection fields mandatory" was ticked in the collection group. Collection date, time, collection by are all mandatory. Vehicle registration is also mandatory, but not for external carrier collection groups. The same will be replicated to EDI orders in VEDI v4.7.0. Wiki : | QVW-249 | No | |
Pre advice - frozen reason code | Design Change | In some scenarios trying to manually freeze stock upon receipt would result in a warning "contact the Vision helpdesk" when clicking on the "Final receipt All" button. The frozen reason code is now available on the pre advice screen, receipting details tab. Wiki : | No | ||
Product maintenance - nicotine (vapes / vaping) | HMRC | Initial changes allowing customers to store the nicotine milligrams per millilitre in product maintenance, intended for the Vaping Products Duty coming in 2026. Further changes are likely to be needed, but this change has been implemented early to allow customers plenty of time to upgrade and start populating these fields for these product types. Wiki : | No | ||
CDS - Removal of document status | HMRC | Removal of document status code RE âTo be used when declaration of a REX number is requiredâ following the release of CDS v4.3.0. Wiki : | No | ||
CDS - CD paid after transfer / ownership change | HMRC | When stock in customs duty suspense was transferred to another customer without having the customs duty paid, the 300 preference code was carried across to the new rotation but the Country Whence Consigned (CWC) became GB, this has recently changed with [https://visionsoftware.atlassian.net/browse/VW-7122|https://visionsoftware.atlassian.net/browse/VW-7122|smart-link]. When the new owner paid the customs duty, Bond CDS used to automatically force the U112 document (preference for imports from the EU) for EU CWCâs, in this case however because the country was set to GB, N954 (preference certificate) would be used and this combination resulted in the declaration being rejected, requiring the Bond CDS user to change the N954 document code back to U112. With [https://visionsoftware.atlassian.net/browse/VB-1113|https://visionsoftware.atlassian.net/browse/VB-1113|smart-link] the hard coding of U112 has now been removed, documents captured on the pre advice receipt are now used in the CDS declarations instead. With this change, transfers will now pass through the import documents to the new stock records created. Existing EU stocks in customer systems with the 300 preference will be linked to the EU-DOC import document. Wiki : Commodity Codes should be setup as per the wiki for U112 in order to record the import document for new stock receipts | No |
Bugs and Issues
Summary | Issue key | Issue Type | Affects versions | Description | Linked to |
|---|---|---|---|---|---|
Pre advice - check sheet error when CPP 0 | Bug | 6.10.0 | CPP defaulted to zero for products not yet created causing an error when generating the check sheet. | ||
Goods In - Discount charge calculation | Bug | 6.10.1 | When a Reduced Rate discount < 50% the charges were being calculated incorrectly. | VINVOICING-818 | |
Report - Rotation History report not showing pick UID | Bug | 6.9.1 | If the pick UID is 8 character then pick UID is not output on Rotation History report | ||
Pick Confirm/Despatch - Field size mismatch | Bug | 6.10.0.364.1 | When loading the Pick Confirmation screen a truncation error can occur due to a username being over 12 characters, this also stopped the Delivery Notes from printing. | ||
Unfreeze stocks - SHORTAGE | Bug | 6.9.1 | When orders are pick confirmed with lesser quantity than ordered, they were automatically frozen with the code SHORTAGE and users were later unable to unfreeze. | VSUP-33179 | |
Customer maintenance - storage charge mass update | Bug | 6.9.1 | The mass update feature for storage charges, available in Customer Maintenance, could sometimes result in storage charges duplicating for a product. | VSUP-33191 | |
Automatic delivery note printing - duplicate printouts | Bug | 6.10.0.364.1 | Duplicated delivery notes were printed by Vision Document Generator when users entered more than 300 characters in the delivery instructions field in Distribution. | VW-7287 | |
Bulk Product Upload - No Validation for Goods In Charges | Bug | 6.9.1 | When using the Bulk Product Upload feature, no validation existed to check whether the Goods In Charge specified in the file existed against the customer charge profile. | VSUP-32727 | |
Goods In By Line - Multiple Default Charges | Bug | 6.9.1 | The customer maintenance prompt which appeared after changing customer charge profiles (prompting to mass update products) had an issue which resulted in more than one default Goods In By Line Charge existing for some of the products updated. | VSUP-32759 | |
Transfer pre advice - not created for non bonded customer | Bug | 6.9.1 | The pre advice could not be created from a transfer order to a non bonded customer. | VSUP-32913 | |
BI enquiry 412 (product profile goods in) - active | Bug | 6.9.1 | The ActiveAgainstProductProfile flag in BI Enquiry 412 was inaccurate. | VSUP-32724 | |
Ordering - editing the line notes | Bug | 6.10.0 | Was not able to save the notes window. | ||
Warehouse location upload - check digits not created | Bug | 6.9.1 | Uploading locations failed to auto create the check digits when none were specified in the file. | VSUP-32686 | |
Transfers - pre advice not created when ownership retained | Bug | 6.9.1 | When the 'Ownership retained' sales order type is used for a transfer order, the pre advice was never created. | VSUP-32691 | |
Customer rate update - product rate multipliers removed | Bug | 6.9.1 | The storage rate multiplier was being removed when using the customer rate update. | ||
Condition report request - 0 cases | Bug | 6.9.1 | When entering a condition report request in VW, if the user removed the âcases requiredâ leaving it blank, it would show as 0 cases in later screens. The field is now mandatory. | VSUP-32403 | |
Tax Relief - Invalid values | Bug | 6.9.1 | When inserting new tax relief bands, fields left blank could be saved causing calculations to fail. | ||
Bulk pick - multiple users | Bug | 6.9.1 | Multiple users managed to get unpicked orders on completed or picked bulk picks. | VSUP-32376 | |
Pre advice - duplicated rotation | Bug | 6.9.1 | The same rotation was allocated to two different lines on a pre advice. A safeguard has been added to prevent this from happening. | MULTIPLE | |
Customer stock clear - customer code on multiple sites | Bug | 6.9.1 | When a customer code exists on multiple sites, when using the customer stock clear function the order can be created for the wrong customer site. | VSUP-31754 | |
Tax Relief Maintenance - Unable to add minus value | Bug | 6.9.1 | When adding or updating Tax relief it was not possible to add negative value in the tax relief marginal discount field. | ||
Ordering - Port of exit for EC export | Bug | 6.10.0 | Port of exit was not mandatory when saving orders with stock movement type âEC Exportâ. | ||
Site maintenance - rotation no annual start | Bug | 6.10.0 | The user was unable to save anything in the "Rotation No.Annual Start From" field. | ||
Pre advice - goods in charge per KG | Bug | 6.10.0 | The goods in charge calculation was incorrect when charged per KG. | ||
Warehouse orders overview - various | Bug | 6.10.0 | Results were not retrieved when searching for everything for the site, confirmed picked tab has been removed as it only contained completed orders which would slow the screen down considerably until it eventually wouldnât work. | ||
Ordering - collection time deadline / pick date | Bug | 6.9.0 | The orderâs collection time was not considered when calculating deadline time for collection orders. | VSUP-32453 | |
Commodity code - HMRC description lookup | Bug | 6.9.0 | When creating a commodity code and clicking the button to lookup the description from HMRC, an error was displayed. | ||
Stock loss enquiry - manufacturing orders | Bug | 6.9.0 | The stock loss enquiry was only showing the losses for components of manufacturing orders, not losses for other products on the order. | ||
Pre advice - brand | Issue | 6.10.0 | Three issues resolved with the brand field in the pre advice screen. | ||
VBI v1.2.1 Integration | Issue | 6.10.0 | Upgrade VBI to the latest version 1.2.1. | ||
Product types - innocent / customs duty only | Issue | 6.9.1 | Some minor issues with the descriptions of 'customs duty only' product types, commodities & tax codes, all changed from innocent to 'customs duty only'. | VSUP-32806 | |
Stock maintenance - Quota/pref | Issue | 6.10.0 | Issued were noticed with the quota/pref field in stock maintenance when using the F11 / F12 search. | ||
Various Goods Inwards Issues | Issue | 6.8.6 | # When entering a contact on the booking, despite selecting the company all contacts are shown and not just the contact for the transporter you just selected, it does not seem to filter after you save a new transporter. | ||
Carrier integration - gross weights | Issue | 6.9.0 | It has been noticed in consignment submissions to certain carriers that the gross weight is not always populated, resulting in more failures to be manually corrected by users than necessary. | ||
 Transfer Pre-Advice - non picking location | Issue | 6.8.6 | Transfer pre advice was created with lines missing when the order contained rotation numbers stored in non picking locations. | VSUP-32761 | |
Booking - without POs | Issue | 6.10.0 | When attempting to create a booking without attaching any POs, the booking was not created. | ||
Warehouse picking - rotations displayed in insufficient stock warning | Issue | 6.10.0 | On the picking screen, when picking an order and the insufficient stock window appears, the rotation number could be duplicated. | ||
View order - delivery note report | Issue | 6.10.0 | After saving an order with a delivery note specified, opening the order in the view order screen would show nothing in the field. | ||
Duty & VAT enquiry - customs duty for quotas | Issue | 6.9.0 | If a quota was used with a rate Litre/Liquid (greater than zero), the value was taken as a Hectolitre/Liquid instead of Litre/Liquid. | ||
Ordering - sales price mandatory for DP order | Issue | 6.9.0 | The sales price could be left empty for GB duty paid orders when not using a deferment owned by the customer. |
Other Release Notes
Summary | Issue key | Issue Type | Components | Description | Linked to |
|---|---|---|---|---|---|
Customer Own Note Addition | Report | Report template | Updated Customer Delivery Note | RFC-1290 | |
Delivery Note Customisation | Report | Report template | Customer Customised Delivery Note.
| RFC-1278 | |
BI - Customer Storage Charge (423) | Report | BI | Looks at the specific customer settings for storage charges and not just the higher level profile. | ||
BI - Customer Goods In Charge (422) | Report | BI | Looks at the specific customer settings for goods inwards charges and not just the higher level profile. | ||
Customer specific delivery note template | Report | Report template | A custom document template was missing from the VW 6.10.0 release installer. | ||
Customer specific pick note - add BBD | Report | Enquiry / report | Modify Pick Note to add the BBD. | RFC-1285 | |
Customer specific delivery note - logo update | Report | Report template | New logo applied. | RFC-1289 | |
Customer Logo for Templates | Report | Report template | Customer own notes | IMP-508 | |
Customer Delivery Note Template | Report | Report template | Template logo updated | ||
Customer Customised Delivery Note | Report | Report template | Updated Note | RFC-1302 | |
Customer specific delivery note - EAN | Report | Report template | Requirement to have the EAN on the delivery note. | IMP-521 | |
Customer specific putaway note | Report | Report template | Changes to a specific customerâs putaway note to remove the ABV and just have a box top enter the data which will force the goods in team to enter the data. | RFC-1200 | |
BI enquiry - Carrier submission orders | Report | Report template | BI enquiry which shows the orders submitted via carrier submission and the Ref/ quantity Submitted, BI enquiry 319. | RFC-1205 | |
BI enquiry - Customer - Charge defaults | Report | BI | New BI enquiry created, 420 & 421. | RFC-1191 | |
Additional Information - Organic | Report | Report template | Customer specific templates, organic certification wording updated. | RFC-1208 | |
Customer Stock Label Customised | Report | Report template | CBLrptRotationLabel generated as new report. | ||
Sundry enquiry - quantity | Report | BI | Quantity/total added to the sundry charge enquiry. | RFC-1177 |