VW v6.11

Release Date

31/05/2024

Other Application Requirements

Recommendations are held against the line level.

Distribution v3.2 (20/11/23)

EDI v4.5.1 (13/03/24)

VB v5.9 (01/02/24)

Invoicing v4.8.2 (01/02/24)

Warnings or Notices

When charging customers by the pallet for “goods in” or “storage”, it is essential to have the products or stock verified by the support team during the test system update. This ensures all discrepancies are addressed before the changes go live in your production environment.

Carrier integration - efulfilment

VW-7084

New Feature

E-Fulfilment

Parcel carrier submission can now be done after the pick when a more accurate number of labels can then be retrieved. 

New efulfilment screen designed to be used on a touchscreen has been created for this which also allows additional sundries to be added to the order, with the added ability to use barcode scanning of sundries. [You can use this for packaging, delivery charges or additions]

The following key features have been added :

• Ability to obtain the carrier labels after picking at the final stage

• Provide a touch responsive screen for the final confirmation allowing the parcel carrier label to be obtained, the pick confirmation to be completed and the recording of addition sundry charges potentially through barcode scanning

The ability to scan a carton which arrives at the final staging position, utilising the pick uid from the carton where the Pick UID label is added by the picker. [pick labels are available through flex]

The user is presented with the efulfilment form, allowing them to confirm the quantity for the consignments, obtain and print labels, this then performs the pick confirmation.

Whilst performing the pick confirmation the system could be printing other documents required such as special gift messages, tasting notes, customer paperwork etc.

Prior to finishing the order fulfilment the ability to enter sundry charges through the screen or by scanning a pre-printed list of sundry items which are then charged to the customer as part of their goods out charges.

VW-7279

YES

YES

Parcel Carrier License is needed.

System delivery address - EDI API URL

VW-7229

Improvement

Addition of the EDI API URL to the system delivery addresses for communication with other Vision warehouses, for example for sending the Intra Vision PO, this will be set automatically when upgrading to this version.

VEDI-1232

No

No

BI Report Designer Fields Addition

VW-7210

Improvement

For PA outputs.

Add Booking ID 

RFC-1125

No

YES

Customs Tab References

VW-7201

Improvement

The customs tab on Despatches menu is inconsistent with the others in that it shows "UID" which is the order UID 

All other tabs show the PICK UID and the ORDER UID

The Order UID on the customs tab is not of much use as the paperwork the warehouse have uses the PICK UID.

The customs tab to be made consistent with other screens.

RFC-1246

No

No

Frozen stocks - system reserved reason codes

VW-7190

Improvement

Changes to prevent system reserved frozen reason codes from being used when users freeze stock, such as REVCHECK & QA.

No

No

Standard picking & delivery notes - pallets

VW-7189

Improvement

Updates to the system standard picking & delivery notes, plus the addition of 3x new picking notes which show pallets, order line notes and a combination of the two.

No

No

Customer product replenishment screen

VW-7117

Improvement

A new warning has been added and aesthetic improvements to improve the user friendliness of this screen.

No

YES

Site maintenance - despatch label selection

VW-7111

Improvement

Selection of the despatch label to use is now possible in the Site Maintenance.  Despatch label options are available to view on the wiki link.

No

No

Duty stamp manager - stamp type

VW-7087

Improvement

The stamp type column has been added to the stamp details tab of the duty stamp manager screen.

No

No

Product maintenance - CPP mandatory

VW-7083

Improvement

Cases per pallet is now mandatory when the product uses a per pallet invoice charge.

YES

CUSTOMER
BEFORE
UPGRADE

No

Pre advice - bond details improvements

VW-7076

Improvement

Various layout improvements to the Bond Details tab of the Pre Advice.

No

No

EDI product import - package type

VW-7069

Improvement

The package type field added for products can now be used in the EDI product imports, the default will be set to original card case and is configurable in Site Maintenance.

VW-7007

No

No

Royal Mail Click & Drop - New fields carrier integration

VW-7041

Improvement

Royal Mail click & drop API requires two new fields to be added in the carrier message (order date & returns label), returns label is now configurable in Customer Maintenance.

VLIVE-593

No

YES

Ordering - export duty paid procedure code

VW-7027

Improvement

Addition of the duty paid customs procedure code to the ordering screen for exports of duty paid products. This is taken from the commodity code setup for the product.

VEDI-1224

No

No

Transfers - pre advice amendments

VW-7008

Improvement

Pre advices created from transfer orders have had many fields locked until now.  Tax, commodity and strength are now all allowed to be changed.

No

No

Stock information screen - MULTI batch numbers

VW-6965

Improvement

The screen which loads from the stock navigation search, a button is now available to see the batch numbers, when multiple were entered at receipt.

VW-6487

No

No

Pre advice ARCs overview

VW-6964

Improvement

Changes to the columns displayed in the grid, and ARC number added to the pre advice navigation search.

VW-5615

No

No

Product enquiry - redesign

VW-6963

Improvement

The product enquiry screen has been redesigned, with new searching & output fields, this now includes more useful information as was available on the stock batch enquiry screen.

VW-6784

No

No

Carrier submission - response message

VW-6919

Improvement

Improvements to the message response provided back to the user during carrier submission.

VLIVE-544

No

No

Collection groups - minimum charges

VW-6914

Improvement

Minimum charges added to the collection groups, applied at the time of ordering or when carrier service charges are automatically applied

No

No

Carrier submission - service code defaulting from Distribution

VW-6906

Improvement

Service codes & additional service codes are now defaulted in the Carrier Submission screen (for delivery orders) from the Distribution Delivery Area setup.

VDIST-1458

No

No

Fusion & manufacturing (production) changes

VW-6721

Improvement

Manufacturing has now been renamed to ‘Production’ and Fusion is now ‘Fusion (Blending)’.  A new screen has been created allowing Fusion (Blending) entries to be directly entered into Vision Warehousing, this was only previously possible using an EDI Fusion (Blending) submission.

VEDI-1217

No

No

Carrier integration - switching carriers

VW-6646

Improvement

Ability to switch between different carriers prior to submission is now possible using a new button in the carrier submission screen.

No

YES

Shipment Info - From Booking

VW-6643

Improvement

The Shipment information does not currently update from booking diary information which would be useful when looking at the spreadsheet.

Additional information will be passed to the shipping form which will be read only this will come from the booking.

No

No

Licenses & system settings

VW-7049

Improvement

Module licenses are now visible in the Licensing admin screen and previously hidden system settings are now also visible in the System Settings admin screen.

No

No

Transfer pre advice - supplier information missing

VW-7219

Design Change

When entering transfer orders, the system automatically creates a supplier record for the destination customer using the source supplier’s details and the supplier code = source customer code.  The system looks for this when creating future transfer pre advices, in order to link correctly to the supplier record. 

However in customer’s own systems those suppliers are likely to have different codes, codes which do not match the warehouse’s customer codes, so when these supplier records are created (either by VCIS users, VW users, imported data at data take on etc) this presented two problems:

# Supplier records are duplicated (those the customer creates with their codes & those the system creates with the warehouses customer codes)
# Transfer pre advices are created without supplier details linked correctly

In order to prevent this a new field has been added to supplier maintenance to store the warehouse’s customer code, which is now used in the transfer order process.  Existing records have been updated where possible.

VSUP-32816

No

Picking - bin allocation

VW-7042

Design Change

Pre pick locator was introduced and now renamed to ‘Bin’ to avoid confusion with the locator allocated later on in the process.

No

Excise duty bulk payment - customer charge options

VW-7005

Design Change

The previous options of charging goods out and charging an additional week’s worth of pro rata rent can no longer be supported and as such have been removed and replaced with new charge options which can be setup in Customer Maintenance.

No

Stock movement & product enquiry - fields displayed

VW-6995

Design Change

It was noticed that it would be helpful for end users to see more information in these screens, for example:

+Stock Movements+

• Ownership Changed tick box (placed under Duty Paid), Country of Origin and Allergens for example. 

• Clarification of Sell By Date - if best before date includes shelf life

• The date format should’ve been DD\MM\YYYY

• VAT and commodity code

+Product Enquiry+

• Cases per pallet

• Stock locations

• Vintage

No

Ordering - mandatory collection fields

VW-6982

Design Change

Collection fields were not mandatory when "order collection fields mandatory" was ticked in the collection group.  Collection date, time, collection by are all mandatory.  Vehicle registration is also mandatory, but not for external carrier collection groups.

The same will be replicated to EDI orders in VEDI v4.7.0.

QVW-249
VEDI-1224

No

Pre advice - frozen reason code

VW-6950

Design Change

In some scenarios trying to manually freeze stock upon receipt would result in a warning "contact the Vision helpdesk" when clicking on the "Final receipt All" button.

The frozen reason code is now available on the pre advice screen, receipting details tab.

No

Product maintenance - nicotine (vapes / vaping)

VW-7230

HMRC

Initial changes allowing customers to store the nicotine milligrams per millilitre in product maintenance, intended for the Vaping Products Duty coming in 2026.

Further changes are likely to be needed, but this change has been implemented early to allow customers plenty of time to upgrade and start populating these fields for these product types.

No

CDS - Removal of document status

VW-7134

HMRC

Removal of document status code RE “To be used when declaration of a REX number is required“ following the release of CDS v4.3.0.

No

CDS - CD paid after transfer / ownership change

VW-6510

HMRC

When stock in customs duty suspense was transferred to another customer without having the customs duty paid, the 300 preference code was carried across to the new rotation but the Country Whence Consigned (CWC) became GB, this has recently changed with VW7122. 

When the new owner paid the customs duty, Bond CDS used to automatically force the U112 document (preference for imports from the EU) for EU CWC’s, in this case however, because the country was set to GB, N954 (preference certificate) would be used and this combination resulted in the declaration being rejected, requiring the Bond CDS user to change the N954 document code back to U112.

With changes in VB1113, the hard coding of U112 has now been removed. Documents captured on the pre advice receipt are now used in the CDS declarations instead.  With this change, transfers will now pass through the import documents to the new stock records created. 

Existing EU stocks in customer systems with the 300 preference will be linked to the EU-DOC import document.

No

Pre advice - check sheet error when CPP 0

VW-7277

Bug

6.10.0

CPP defaulted to zero for products not yet created causing an error when generating the check sheet.

VW-7241

Goods In - Discount charge calculation

VW-7276

Bug

6.10.1

When a Reduced Rate discount  < 50% the charges were being calculated incorrectly.

VINVOICING-818

Report - Rotation History report not showing pick UID

VW-7264

Bug

6.9.1

If the pick UID is 8 characters, then pick UID is not output on Rotation History report

Pick Confirm/Despatch - Field size mismatch

VW-7263

Bug

6.10.0.364.1

When loading the Pick Confirmation screen, a truncation error can occur due to a username being over 12 characters, this also stopped the Delivery Notes from printing.

Unfreeze stocks - SHORTAGE

VW-7258

Bug

6.9.1

When orders are pick confirmed with lesser quantity than ordered, they were automatically frozen with the code SHORTAGE and users were later unable to unfreeze.

VSUP-33179
VSUP-33549
VSUP-33412

Customer maintenance - storage charge mass update

VW-7257

Bug

6.9.1

The mass update feature for storage charges, available in Customer Maintenance, could sometimes result in storage charges duplicating for a product when the user was closing the screen before it had completed.

VSUP-33191

Automatic delivery note printing - duplicate printouts

VW-7256

Bug

6.10.0.364.1

Duplicated delivery notes were printed by Vision Document Generator when users entered more than 300 characters in the delivery instructions field in Distribution.

VW-7287
VSUP-33019

Bulk Product Upload - No Validation for Goods In Charges

VW-7211

Bug

6.9.1

When using the Bulk Product Upload feature, no validation existed to check whether the Goods In Charge specified in the file existed against the customer charge profile.

VSUP-32727

Goods In By Line - Multiple Default Charges

VW-7209

Bug

6.9.1

The customer maintenance prompt which appeared after changing customer charge profiles (prompting to mass update products) had an issue which resulted in more than one default Goods In By Line Charge existing for some of the products updated.

VSUP-32759
VSUP-32723
VSUP-33252

Transfer pre advice - not created for non bonded customer

VW-7208

Bug

6.9.1

The pre advice could not be created from a transfer order to a non bonded customer.

VSUP-32913

BI enquiry 412 (product profile goods in) - active

VW-7207

Bug

6.9.1

The ActiveAgainstProductProfile flag in BI Enquiry 412 was inaccurate.

VSUP-32724

Ordering - editing the line notes

VW-7206

Bug

6.10.0

Was not able to save the notes window.

Warehouse location upload - check digits not created

VW-7202

Bug

6.9.1

Uploading locations failed to auto create the check digits when none were specified in the file.

VSUP-32686

Transfers - pre advice not created when ownership retained

VW-7200

Bug

6.9.1

When the 'Ownership retained' sales order type is used for a transfer order, the pre advice was never created.

VSUP-32691

Customer rate update - product rate multipliers removed

VW-7187

Bug

6.9.1

The storage rate multiplier was being removed when using the customer rate updated.

Condition report request - 0 cases

VW-7186

Bug

6.9.1

When entering a condition report request in VW, if the user removed the ‘cases required’ leaving it blank, it would show as 0 cases in later screens.  The field is now mandatory.

VSUP-32403

Tax Relief - Invalid values

VW-7163

Bug

6.9.1

When inserting new tax relief bands, fields left blank could be saved causing calculations to fail.

Bulk pick - multiple users

VW-7156

Bug

6.9.1

Multiple users managed to get unpicked orders on completed or picked bulk picks.

VSUP-32376
VSUP-32951
VSUP-33142

Pre advice - duplicated rotation

VW-7125

Bug

6.9.1

The same rotation was allocated to two different lines on a pre advice.  A safeguard has been added to prevent this from happening.

MULTIPLE

Customer stock clear - customer code on multiple sites

VW-7124

Bug

6.9.1

When a customer code exists on multiple sites, when using the customer stock clear function the order can be created for the wrong customer site.

VSUP-31754
VSUP-31797

Tax Relief Maintenance - Unable to add minus value

VW-7106

Bug

6.9.1

When adding or updating Tax relief it was not possible to add negative value in the tax relief marginal discount field.

Ordering - Port of exit for EC export

VW-7075

Bug

6.10.0

Port of exit was not mandatory when saving orders with stock movement type “EC Export”.

Site maintenance - rotation no annual start

VW-7016

Bug

6.10.0

The user was unable to save anything in the "Rotation No.Annual Start From" field.

Pre advice - goods in charge per KG

VW-7015

Bug

6.10.0

The goods in charge calculation was incorrect when charged per KG. 

Warehouse orders overview - various

VW-7002

Bug

6.10.0

Results were not retrieved when searching for everything for the site. Confirmed Picked tab has been removed as it only contained completed orders which would slow the screen down considerably until it eventually wouldn’t work.

Ordering - collection time deadline / pick date

VW-6983

Bug

6.9.0

The order’s collection time was not considered when calculating deadline time for collection orders.

VSUP-32453
VSUP-32451

Commodity code - HMRC description lookup

VW-6951

Bug

6.9.0

When creating a commodity code and clicking the button to lookup the description from HMRC, an error was displayed.

Stock loss enquiry - manufacturing orders

VW-6949

Bug

6.9.0

The stock loss enquiry was only showing the losses for components of manufacturing orders, not losses for other products on the order.

Product types - innocent / customs duty only

VW-7217

Issue

6.9.1

Some minor issues with the descriptions of 'customs duty only' product types, commodities & tax codes, all changed from innocent to 'customs duty only'.

VSUP-32806

Carrier integration - gross weights

VW-7062

Issue

6.9.0

It has been noticed in consignment submissions to certain carriers that the gross weight is not always populated, resulting in more failures to be manually corrected by users than necessary.

 Transfer Pre-Advice - non picking location 

VW-7017

Issue

6.8.6

Transfer pre advice was created with lines missing when the order contained rotation numbers stored in non picking locations.

VSUP-32761

Booking - without POs

VW-7010

Issue

6.10.0

When attempting to create a booking without attaching any POs, the booking was not created. 

Warehouse picking - rotations displayed in insufficient stock warning

VW-6996

Issue

6.10.0

On the picking screen, when picking an order and the insufficient stock window appears, the rotation number could be duplicated.

View order - delivery note report

VW-6991

Issue

6.10.0

After saving an order with a delivery note specified, opening the order in the view order screen would show nothing in the field.

Duty & VAT enquiry - customs duty for quotas

VW-6968

Issue

6.9.0

If a quota was used with a rate Litre/Liquid (greater than zero), the value was taken as a Hectolitre/Liquid instead of Litre/Liquid.

Ordering - sales price mandatory for DP order

VW-6945

Issue

6.9.0

The sales price could be left empty for GB duty paid orders when not using a deferment owned by the customer.

Customer Own Note Addition

VW-7284

Report

Report template

Updated Customer Delivery Note

RFC-1290

Delivery Note Customisation 

VW-7283

Report

Report template

Customer Customised Delivery Note.

• Update Existing

• Add additional fields into report output

RFC-1278

BI - Customer Storage  Charge (423)

VW-7282

Report

BI

Looks at the specific customer settings for storage charges and not just the higher level profile.

BI - Customer Goods In Charge (422)

VW-7281

Report

BI

Looks at the specific customer settings for goods inwards charges and not just the higher level profile.

Customer specific delivery note template

VW-7274

Report

Report template

A custom document template was missing from the VW 6.10.0 release installer.

Customer specific pick note - add BBD

VW-7273

Report

Enquiry / report

Modify Pick Note to add the BBD.

RFC-1285

Customer specific delivery note - logo update

VW-7260

Report

Report template

New logo applied.

RFC-1289

Customer Logo for Templates

VW-7237

Report

Report template

Customer own notes

IMP-508

Customer Delivery Note Template

VW-7215

Report

Report template

Template logo updated

Customer Customised Delivery Note

VW-7174

Report

Report template

Updated Note

RFC-1302

Customer specific delivery note - EAN

VW-7169

Report

Report template

Requirement to have the EAN on the delivery note.

IMP-521

Customer specific putaway note

VW-7110

Report

Report template

Changes to a specific customer’s putaway note to remove the ABV and just have a box top enter the data which will force the goods in team to enter the data.

RFC-1200

BI enquiry - Carrier submission orders

VW-7109

Report

Report template

BI enquiry which shows the orders submitted via carrier submission and the Ref/ quantity Submitted, BI enquiry 319.

RFC-1205

Additional Information - Organic

VW-7099

Report

Report template

Customer specific templates, organic certification wording updated.

RFC-1208

Customer Stock Label Customised

VW-7026

Report

Report template

CBLrptRotationLabel generated as new report.

Sundry enquiry - quantity

VW-6955

Report

BI

Quantity/total added to the sundry charge enquiry.

RFC-1177