1101 Products (PC)

The Vision EDI system can accept structured XML files containing new product codes.

The file containing new product codes should preferably be transmitted prior to sending a pre-advice notification for arriving goods.

It was assumed that customers would set up the product code on their own system in advance of creating a purchase order therefore the stock will not be arriving at the warehouse on the same day.

PCyymmdd_hhmmss.<customer code>

e.g PC051214_123204.ABCD1234    OR   PC<productCode>.<customer_Code>

Key

YY = year       MM = month of the year                   DD = day of month

hh = hour        mm = Minutes past the hour ss = seconds 

Cusomer Code - same code as the customer field in the file and the stock holding customer at the warehouse

We would suggest you consider whether this is required before producing this format, in general there is enough information contained within the pre-advice XML to not require the product xml to be sent.

This format is for new prodcut codes only.
Duplicate filenames will not be loaded.

Uniquely names files containing duplicate product codes will be loaded, identified and then deleted, once product is live only manual update is available of very selective fields.

This system is designed to receive new codes based on pre-advices sent, it is therefore not designed for a new load of large volumes of codes.

Whilst the maximum file size tested was 2Mb (about 2500 product codes), we would normally expect batches of  10-20 codes and not thousands as the user interface for accepting is not designed to effectively manage large batches.

You should in the first instance contact your warehouse if you plan to send more than 250 codes at any time to ensure they can resource the loading, the warehouses do have other methods to load codes which could be far quicker so it is worthwhile speaking to them first before you send large volumes.

In order to stop clogging up of the validation and upload process please send a maximum of 250 product codes per single file per hour during 0700 - 1900; otherwise you will begin to impact Sales order operations.