Import Documents

This provides the ability to configure the many different import documents and certificates required for the commodity when receiving goods in the Pre Advice screen, Bond Details tab.

When you click on the Import Documents button, the screen which opens has been designed to (as closely as possible) mirror the document requirements listed in the ‘Import’ tab of the UK trade tariff.

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Example of how 2204101100 (Champagne, with PDO) should be configured

Here users can select a country (or group of countries such as ‘EU Countries’ / ‘Non-EU Countries’) and configure the import document requirements for the commodity code for that country/group, the pre-advice ‘Bond Details’ uses the information configured here to get the correct information from the user.

In the example above we can see

1. that in order to claim the preference for imports from the EU then document code U112 is required but we are defaulting the ID & status code to EU-DOC and JP per HMRC’s requirements Claiming preferential rates of duty between the UK and EU.

2. However if claiming a preference from any non-EU country then N954 is required and the users will need to enter the document ID and status code because they can not be defaulted.

3. We can also see that a VI1 is required for imports from all countries,

4. The C644 (Organic certificate) number & status is required, but for this one users have the ability to use ‘NA’ which will instead store Y929 to signify that the product is not organic or excluded from the regulation.

This information can all be found here: https://www.trade-tariff.service.gov.uk/commodities/2204101100#import by viewing the ‘Conditions’.

Except when creating a new commodity code manually, most of the necessary configuration will default for you however customers are strongly advised to check the Commodity Code Maintenance configuration by using the trade tariff.

For more information about how to set the status / LPCO exemption code the document provided by HMRC see Fixing rejections | Known-differences-between-CDS-and-the-UK-Trade-Tariff:-Volume-3-for-CDS.