Notifications of Completion

This covers all aspects of using the condition reporting module (CR)

Open

Condition Reporting is the process of taking images of stock to show their condition at the point of receipt or at some point during the stocks stay within the warehouse.

You can use this for any item in the warehouse, we record the information at the rotation level, so each batch of a product arrives, is provided a rotation, we can then store images for the specific rotation.

This is used heavily within the fine wine industry as the value of the items varies depending on the condition of the item.

Notification of Completion

There is a daily notification of completion email which can be sent to the customer informing them of the new condition reports that are ready.

Customer would be linked to the VCIS to be able to view the images available.

VCIS

Within the Customer information system there is a Condition Report menu which allows you to

• Request a Report

• View and Cancel the report

• View Completed Reports

In conjunction with the notification of the new report you will be able to access the VCIS and the report from this page of the website.

You need to enter either Rotation number or Product code in order to retrieve the report.

API

In conjunction with the release of the updated website to accommodate 360 photographs, an API will be available for customers to obtain images directly from the system.

This is an electronic system whereby the customer requests the images and the delivery method and they are sent to the customer via email or digitally

Manual Sending

You can send a condition report manually through the system.

This is carried out from the condition reporting form within the Search and View tab or if you send this at the time of completion it can be also actioned from the Enter New Report tab