Control Accounts

The System menu has a single group of options in it - “System Settings”.

All items in this menu should be restricted to only administrator users, changes made here will have an immediate impact on the system and once changed anything affected will not be able to be fixed.

Control Accounts

This is where you tell Commerce the nominal codes to post to in your finance system. For more information about how Commerce integrates with your finance system, see Transaction Postings.

The nominals configured in this screen are categorised under:

Balance sheet accounts
Profit & loss accounts

By default Commerce is set up with the standard Sage nominal codes, as can be seen below, you’d need to change these if you use an alternative finance system.

Some nominals defined here are only posted to if you choose to use the Stock Movement Posting feature, this is optional and more information about it can be found here: Stock Movement Posts.

If linked with your finance system, ensure that the accounts set up here match exactly with the finance system to avoid issues during the posting process.

The sales & cost of sales nominals here are the defaults which the system uses, however, for more granular analysis of your finance system it’s possible to break these down further. For example, sales for Account Manager A could be sent to nominal 4001 while Account Manager B’s sales could be sent to nominal 4002. These override nominals can be set up in Maintenance | Analysis Code Maintenance.

If you wish to post based on a different Analysis Caption than ‘Account Manager’ such as ‘Customer Type’, this is also possible but would require a change in the system configuration for which a request must be sent to the support team.

The green tick and Red cross in the Account System, indicate the Method and Bank data are correct for the Account Software that you are using.