VC Finance System Options

You need to provide finance information for your system, this needs to be provided before we begin any training.

Open

Finance Links

You need to setup your finance system and once it is setup and working then we need you to provide us with some information so that we can establish the link

What we will need from you

1. Finance System you are using

2. Username

3. Password

4. Whether you want to have Customers / Suppliers send to this when we join the systems (not always available)

Nominal Codes

We have defaulted the nominal codes in Vision Commerce you will need to update these to correspond to the nominal codes you are using.

Your Setup

This will depend on many factors

• Are you using it already

• If you are moving to it will it be a

  • Fresh installation

  • Data Import from existing

  • Balances only

There is no clean cut rules of how this will happen and timescales, but what you need to ensure is that your finance system is in a state ready to accept new transactions when VC goes live, usually this means you have imported data just before the go live (if you are importing data)

We will provide a 30 minute call with yourselves and your accounts person to discuss how this will work, but please let us know if you need this to happen.

What we will post to the finance system

Integration through the API should be instantaneous, you should not need to double enter anything, however there are times when this does not work and this could be for a number of reasons, we have tried to set Commerce to retry a number of times and we also have the ability to re-send the information, but we are reliant on three systems all working fine.

What we sent is

New customer accounts – amendments to those accounts – sales invoices – credit notes

New supplier accounts – amendments to those accounts – stock purchase invoices – freight invoices

This is best explained in the following diagram :

Open

Invoices we post into the finance system are header level only, and where a line is required this will be a single line for the entire order, we do not populate this with stock information nor do you need to hold stock information within the finance system