ATWD Data Interchange

The ATWD (Alcohol Tobacco Warehousing Declarations) allows the submission of declarations of Excise Duty payments to HMRC electronically for Alcohol or Tobacco goods in the format of W5, W5D, W6, and W6D.

The ATWD Processing functionality is for:

View the documents.
Submit documents to HMRC or mark those as manually transmitted.
Dealing with any rejections of W5, W5D, W6, W6D files and re-submitting to HMRC.
Review Historical Entries.

This section contains the following…

1 Documents
2 Submissions
- 2.1 Submit
- 2.2 Manually Submitted
3 Failures
4 Historical

The sections in this page are very generic as they both provide similar functionality to each other and whilst Day End deals with sending W5/W5D/W6/W6D the Period end deals with the W1 (W1a previously).

Documents

This section allows you to view documents which are waiting to be submitted, it is only used if you want to print a document out, for example if you plan to manually submit the document it is a good idea to print a copy out and then file this away with the amendment in case you are audited by HMRC.

There is no requirements to print and or save these documents. Information is kept for at least 13 years so there is no need for a paper audit trail.

Submissions

This is where you will decide which warrants need to be sent to HMRC, you can choose some or all of the documents. HMRC have some limits on the number of documents so it may be prudent to limit the sending to no more than 100 at a time.

Submit

Select the items you wish to send and press the ‘Submit Selected’ button.

The items will disappear from this screen.

You should check the Failures screen after a few minutes to see if any have failed.

Manually Submitted

If you need to Manually Submit W5Ds via the HMRC Gateway, you can indicate that they have already been manually submitted by selecting the W5Ds using the Checkbox to the left of each row and clicking the ‘Manually Submitted’. button.

You need to submit manually before selecting this option as you will be asked for the submission reference. Only use this option in the event that the details on the warrant are INCORRECT.

PLEASE ADDRESS WHY THESE ARE INCORRECT WITHIN THE WAREHOUSING SYSTEM AS THESE SHOULD NEVER NORMALLY BE SUBMITTED MANUALLY!!

Failures

It is not uncommon to have failures but generally any you do get are related to the same issues.

Dan information is wrong (Deferment Account number).
Dan Prefix is wrong (the A,B,C code used to indicate the authority for the deferment.

A failure with the reason “Authentication Failed: Invalid Credentials” normally means you are trying to defer VAT to a VAT Number where you do not have authorisation to do so. Either a C1027 does not exist or Customs have not properly entered it on their system.

To resolve the issue doublie click the relevant line and you will be presented with a screen where you can edit any of the fields.

When you have finished editing you simply Save the warrant, then close the form and return to the submissions form.

Historical

This page allows you to view the submissions you have made to HMRC relating to W1 entries.

Select the entry you wish to look at and then click the view icon.