ATWD Data Interchange

The ATWD (Alcohol Tobacco Warehousing Declarations) allows the submission of declarations of Excise Duty payments to HMRC electronically for Alcohol or Tobacco goods in the format of W5, W5D, W6, and W6D.

The ATWD Processing functionality is to:

View and / or print the declaration forms (this is optional)
Submit documents to HMRC or mark those as manually transmitted
Dealing with submission rejections and re-submission to HMRC

This section contains the following…

1 Documents
2 Submissions
- 2.1 Submit
- 2.2 Manually Submitted
3 Failures
4 Historical

The sections in this page are very generic as they both provide similar functionality to each other and whilst Day End deals with sending W5/W5D/W6/W6D the Period end deals with the W1 (W1a previously).

Documents

This section allows you to view documents which are waiting to be submitted, it is only used if you want to print a document out and is not mandatory to do so.

There is no requirements to print and or save these documents. Information is kept for the required number of years so there is no need for a paper audit trail

Submissions

This is where you will decide which warrants need to be sent to HMRC, you can choose some or all. HMRC have some limits on the number of documents so it may be prudent to limit the sending to no more than 100 at a time for example.

Submit

Select the items you wish to send and press the ‘Submit Selected’ button.

The items will disappear from this screen.

You should check the Failures screen after a few minutes to see if any have failed.

Warrants may show as status ‘Accepted’ with their Acceptance No, however this does NOT mean that HMRC may reject them later on. This can happen for example if the deferment balance is exceeded.

For this reason it’s important to regularly check the HMRC website to see if this has occurred.

Manually Submitted

If you need to Manually Submit W5Ds via the HMRC website, you can indicate that they have already been manually submitted by selecting the W5Ds using the checkbox to the left of each row and clicking the ‘Manually Submitted’ button.

You need to submit manually before selecting this option as you will be asked for the submission reference given to you from the HMRC website. Only use this option in the event that the details on the Vision warrant are INCORRECT.

Remember to address why these are incorrect within Warehousing as these should normally never need to be submitted manually.

Failures

It is not uncommon to have failures but generally any you do get are related to the same issues.

DAN information is wrong (Deferment Account number)
DAN prefix is wrong (the A,B,C code used to indicate the authority for the deferment)

To resolve the issue double click the relevant line and you will be presented with a screen where you can edit any of the fields.

When you have finished editing you simply Save the warrant, click ‘Submissions’ to retry the submission again.

Historical

This page allows you to view the submissions you have made to HMRC relating to W1 entries.

Select the entry you wish to look at and then click the view icon.