EMCS Data Interchange
EMCS Data Interchange is the Vision Bond interface for HMRC's Excise Movement Control System (EMCS).
What is on this page
What is EMCS
EMCS is an EU-wide computer system that’s used to record duty suspended movements of excise goods taking place within the EU. Post Brexit, this system continues to be used in the UK for duty suspended movements within the UK, and for movements between Northern Ireland and the EU. Each movement is assigned an Administrative Reference Code (ARC) which is a unique number to track the movement, this is printed on Warehousing’s delivery note to accompany the goods being moved.
Vision Bond is fully integrated with EMCS for movements of alcohol & tobacco, it is not used for the movement of energy products however.
After having integrated Vision with your HMRC account, the HMRC website should no longer be used and all interactions should be via the Vision software only. Failure to do so can result in Vision Bond becoming out of sync with HMRC, the consequences of this will invalidate data output by the system in reports such as the W1.
Interaction with Vision Warehousing & Distribution
The main controls are found in Bond but this pushes and pulls data to / from Vision Warehousing & Distribution.
VW Goods Outwards
For goods leaving the warehouse, an order is entered on to the system requesting all required information. The only piece of information which is not required at order entry is the registration of the vehicle moving the goods. The order is picked and pick confirmed, if the user’s never entered a Vehicle Registration at order entry then this is done in Despatch | Customs Info tab and then the record is sent to Bond’s EMCS module and an ARC is requested from HMRC.
After the ARC is requested HMRC usually return it within a matter of minutes, at this point it’s recorded in Bond, Warehousing & Distribution so that it can be printed on the Order’s Delivery Note. If using Depot Printing (the automatic printing of Manifests & Delivery Notes), the delivery note is printed automatically when the ARC is returned.
VW Goods Inwards
For goods coming into the warehouse, the originating warehouse request the ARC and HMRC forward this to the consignee / receiving warehouse. This ARC can be found on the paperwork accompanying the goods and users can attach it to a Pre Advice in Warehouse Receipts (while handling the received stock) or directly in the Pre Advice screen. The goods are typically received first and the Receipt Detail entry performed. During Bond Detail Receipt Warehousing calculates any differences between the quantities originally reported to HMRC by the consignor and the quantities actually received by the consignee. This helps the user to decide the ‘Global Conclusion of Receipt’ before finally confirming the receipt, which generates a ‘Report of Receipt’ record in Bond’s EMCS module which is automatically submitted to HMRC to discharge the movement.
Further information can be found at:
GI - Receipting Header | EMCS References
System Components
EMCS Data Interchange screen
This is the screen available to Vision Bond users to handle all of their EMCS data.
Background job service
A job service which runs in the background on one of your servers is responsible for handling all of the communication with HMRC’s system, this works on a timer. Every couple of minutes or so this service checks for anything to submit to HMRC, and also checks if HMRC have any new messages for you and processes them automatically.
EMCS Data Interchange
Menu Options
HMRC
Login
To connect Vision Bond to your HMRC account and start communicating with EMCS, click Login and follow the prompts.
Please create a Government Gateway user account dedicated for use by the software, rather than sharing the same account as one of your actual users. In case the password or multi factor authentication ever needs to be reset, it’s important that your users have access to the email address setup for the account.
Other Menu Options
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