The EMCS Data Interchange is the Vision Bond interface with HMRC's Excise Movement and Control System (EMCS).

 

Open

 

What is on this page

 

• 1 What is EMCS
  • 1.1 How does this interact with Vision Warehousing
    • 1.1.1 VW Goods Inwards
    • 1.1.2 VW Goods Outwards
• 2 EMCS Menu Options
• 3 ARRIVING & LEAVING
  • 3.1 e-AAD Arriving
  • 3.2 e-ADD Leaving
  • 3.3 Other Tabs on the form
    • 3.3.1 Requires Attention
    • 3.3.2 Awaiting Submission
  • 3.4 Form Options
    • 3.4.1 Amend
    • 3.4.2 Cancel
    • 3.4.3 Change Destination
    • 3.4.4 Resubmit
    • 3.4.5 Fallback
    • 3.4.6 Alert/Reject
    • 3.4.7 Manually Discharge
    • 3.4.8 Export to CSV
    • 3.4.9 Manual ARC Update
  • 3.5 ARC Details
  • 3.6 Receipts
  • 3.7 Reminders
  • 3.8 Shortage Reasons
• 4 OTHERS
  • 4.1 Event Reports
  • 4.2 Pre-Validation
  • 4.3 Failures

What is EMCS

EMCS is an EU-wide computer system that’s used to record duty suspended movements of excise goods taking place within the EU.

How does this interact with Vision Warehousing

The EMCS discharge and the request for a new ARC are seamlessly built into the existing processing with Vision Warehousing.

VW Goods Inwards

With the pre-advice header and then the EMCS tab you are able to select the ARC for the inbound goods and then discharge the goods, should you need to modify the receipt then you can perform this directly from the VW goods inwards screen.

Further information can be found at GI - EMCS - Vision Warehousing - Confluence (atlassian.net)

VW Goods Outwards

Withdrawals from the warehouse which require the generation of an ARC for the goods are performed automatically at the point of confirm picking or despatch, at this point the final registration number of the vehicle needs to be entered.

The system will then obtain an ARC reference and automatically add it to the delivery note, the delivery note will not print without the ARC unless it has been force printed.

EMCS Menu Options

This menu is designed to provide you with an overview of all open and outstanding ARC’s which are on the EMCS system, during normal operations and where there are no issues this area does not need to be used however when there are issues you will need to enter here to resolve them.

EMCS Menu	Sections

EMCS Menu	Sections
Open	HMRC [Red box] There is no additional section for this option, you use this when you have to logon to the HMRC system entering username and password. Please ensure the username and password being used in this system are NOT the same as the one you use for manually accessing the government gateway as this causes conflict.
	Goods Arriving [Green Box]
	Goods Leaving [Yellow Box]
	Others [Purple Box]

ARRIVING & LEAVING

As both arriving and leaving forms use the same forms but different filters they are all explained in this single section.

Those items coming into the warehouse will appear in the Arriving group section whilst those leaving the warehouse will appear in the Leaving group section

e-AAD Arriving

Use this screen to Search and Edit e-AAD Submissions and Responses to and from HMRC.

e-ADD Leaving

Below is the same form for Goods Leaving the warehouse

Other Tabs on the form

Form Options

ARC Details

e-AAD Submissions Information Tabs Section

These tabs show all the details for the currently selected submission in the Results List

To make changes to the values in any of these tabs you will need to click the Amend button once the correct submission is selected.

If the Amend button is disabled ( greyed out) then you cannot amend the details against the submission you have currently highlighted.

Click on any of the tabs in the top row will update the section below

The Header Tab shows another row of Tabs. All the other tabs show either a list or a single screen of fields.

Receipts

Use this screen to process a Report of Receipt against any eAADs where your Company is the Consignee

Both goods coming into the Warehouse and goods leaving the Warehouse have "Return of Receipt" transactions recorded against them when the goods have been received and can be seen in this tab.

You can use the filters at the top of the screen and then click the Search button to filter the results by the values entered

Reminders

Shortage Reasons

This tab allows the user to provide reasons for shortages to HMRC as the Consignor or Consignee. The reasons can be entered and later the message submitted to HMRC

OTHERS

Event Reports

Event Reports are received from HMRC and relate to Events that the Consignor or Consignee needs to be aware of.
(There could be many types of these, for example a fire onboard a ship which the member state reports to HMRC would show as an Event).

Pre-Validation

Use this tab to check whether the specified Excise Product Codes can be used on an e-AAD or Receipt to a specific Trader ID.  It will perform a live lookup on HMRC's system and return the results.

Failures

The Failures tab will show messages received from HMRC that the Vision System could not process.

Processing Based On Arrival Dates Section (first Re-Process Message button)

If you need to, you can Re-Submit from this tab using the Re-Process button.

This uses all Report of Receipt records to find any ARCs that are missing in the system.

• Then it reprocesses all messages for these ARCs from HMRC.

• This may take a long time if there are many missing ARCs. 

Processing Based On ARC Section (2nd Re-Process Message button)

• This will Re-process all messages for the mentioned ARC from HMRC.

• It may take some time to process the data.

• Use this if you can see the ARC on the HMRC Gateway or in Bond, but the ARC is not showing against the Order in Vision Warehousing.

• This can sometimes happen if HMRC has issues with their system (like delays in response).