Main Form

Use form is used to either create a new or edit an existing Transport Company.

Header Fields

Field	Explanation
ID	unique identification number that will be generated for this Transport Company. It will only be generated the first time the Save button is clicked. Not editable
Transport Name	Name of the transport company After initially saving this is not changeable.
Archived	This transport company is no longer used
Single Drops	This haulier no matter which vehicle is only used for single drop manifests e.g. Full load work to a single point
GIT Expiry	The date the Goods In transit insurance expires for this haulier, if it expires then this haulier can not be used.
Approved Date	The date when you are able to use this transporter from

Options Tab

Transport Extracts

These are designed to provide your transport company with specific extracts for all their manifests when finalised, it allows the company to import the consignments into their third part system.

There is a single option available to show the haulier the total charges for the manifest, this is only used where you have a haulier who is working on an income les % model.

The email address should be a single address for the haulier, it will not support sending to multiple addresses.

Exports Available

You should select only one of the following options as each provides a different style of extract

Export Road Runner
Export Standard
Export GIS

Automated Manifest Printing

This is designed for use by external hauliers are planning their own work as this WILL have an impact on the Depot printing resource requirements.

This option will impact the speed at which depot printing operates as it will need to print the manifest and then it will email all the same items which doubles the impact time.

Send Manifest PDF? - When the job is finalised the service will poll the manifests and send the information (manifest) as a pdf to the email address if this has been ticked

PDF Email Address - The email address that it will send the information to.

Costs details

This is mainly used as part of the costing module which is optional in the system

Field Explanations

Field	Explanation
Deliveries Invoiced
Finance Code	The supplier accounts code to identify them on your finance system
VAT Code	Whether this haulier will normally have deliveries which are charged with VAT. If you have a haulier who does both then consider setting up an alternative transporter for those deliveries (maybe trans border movements)
Quotation Email Address	When using the quotations module this is the address where you would request a quotation from the haulier.
Options	Select one of the three costing radio buttons: All loads are individually priced all costs could be different and they should be recorded individually for each manifest. A fixed vehicle charge applies the charge for a vehicle is always the same and is entered into the value in the field to the right. You have to set this field before the value field is open for input Costs based on % of income prices are set based - the charge for the vehicle is based on a percentage of the value we have charged to the Customer and that percentage is entered in the Value field to the right. You have to set this field before the value field is open for input
The fields below only come into play if you select the fixed vehicle charging where it will default to the below but you can always override
Agreed Rate for Manifest	A value you agree for a manifest, such as a day rate
Max Km for agreed rate
Max Drops for Agreed Rate
Additional Charge per Km	Additional charges beyond the max km (above)
Additional Charge per Drop	Additional charges beyond the max drops (above)

Address

Used to store the transporters address, and would be used for self billing purposes.

Carriage Restrictions

This is where we can add ristrictions by Product Group and Product Types, which will stop these goods being transported by the company.

Info

Additional information used on forms and outputs.

Show Conditions on documents for transporter
This will output on quotes, estimates and confirmations to the haulier they have won the job.
** will also be added to manifests and ePOD in 2026