This screen is used to create new or edit existing Transport Items.

Transport items can be drivers, vehicles, trailers whatever you decide works for your busines.

You need to ensure you have added the transport company into the system prior to adding the transport item.

The Transport Item Code must be unique.
The first name / surname can be used for this purpose or can contain the vehicle registration number or trailer number.

Personal tab

There is no need to explain the fields in this area

Routing System Options - Validation of the postcode / address uses the following icons.

ePOD tab

If this vehicle / driver / item is planning on utilising the ePOD functionality then you would select the

Vision ePOD Driver option

This then enables the e-POD tab on the form

If you do not enable this option the driver will be unable to utilise the ePOD system.

Field Usage

PIN - this is used for security verification by the driver to ensure that only they are accessing the information for the specific transport item.

The PIN must be numeric

The default pin is 884477
Upon first use the driver will be asked to change this.

Suspend - This allows you to secure the connection for this specific transport item and will disable the users ability to download.

Reset - If the PIN is forgotten then you can reset the pin number, upon the next logon on the ePOD device the user will be asked for a new pin number

Details tab

Goods In Transit Insurance Expires - Enter the date that the Insurance Expires for the Goods In Transit
Copy of Driver License - Check this box if there is a copy of the Driver’s License.

Info tab

You can keep notes on the transport item within this tab.

They are free text fields.

Delivery Depots tab

You have to specify which depot this delivery items will be used in, normally this is limited to 1 depot but there are circumstances where it could be used in two depots.

If you set more than one depot then remember this will generate one manifest for each delivery depot.

Costs tab

Costs are only enabled as a seperate module

Define how loads are accounted for for this vehicle, the options are

All loads priced individually
Fixed Vehicle charge
Cost based on % of income

Routing tab

This tab is only used if you are using the routing options

The routing options for the driver require to be set up to allow for accurate results when using Automated Routing (AR).

All drop down selection boxes are setup elsewhere in the system and will contain information on the items you have previously setup.

See the Add/Edit Vehicle Types page for more details.

If any fields are greyed out this indicates that they cannot be amended indicating that this field is not applicable to this vehicle type.

Field Name	Description of Use
Default Vehicle Type	select from the drop down selection of vehicle types you will have created.
Driver Regulations	select from the drop down list of driver regulations to apply to this transport item
Area Number	used for automated routing with pre-determined routes e.g Orders are placed onto area 123 and this vehicle is then used as the pre-selected vehicle for route 123
No of workers	how many people are operating this item
Break Rule Active	selects whether this delivery item will operate to the rule in the driver regulations
Daily Rest Rule active	selects whether this delivery item will operate to the rule in the driver regulations
Weekly Rest rule active	selects whether this delivery item will operate to the rule in the driver regulations
Working Rule active	selects whether this delivery item will operate to the rule in the driver regulations
Multiple Load Intermediate Period Mins	if the driver item is allowed to have more than one manifest per day then this is the break period between each manifest
Ignore Intermediate period before first tour	If the driver has multiple loads then if selected we ignore this prior to the first period for the first manifest.
Driver finishes at home	Drivers final point is selected as “Drivers end Point Address”
Max Transport Point Count per tour	maximum number of drop points
Max Driving Period per chain
Max Tour Count per chain
Operating interval from/to	what times does this items operate from and to
Capacity PCase	maximum physical cases
Capacity ICase	maximum invoice cases
Weight	maximum weights
Pallets	maximum pallets
Min/Max Load Area - Length
Min/Max Load Area - Width
Min/Max Load Area - Height
Min/Max Load Area - Weight
Service Codes
Driver Start Point Address / Depot
Driver End Point Address / Depot

Options tab

Always Print Delivery Notes

Setting this will over ride the deliveries which are marked to not require a delivery note and will ALWAYS print the delivery note.

This is designed when you are operating a delivery notes to email system and this driver does not have an ePOD it will force the printing of the drivers notes and manifest even though the orders specify they are not required.

Depot Printing for Delivery Notes

This is an over ride to set an individual transport item to receive the paperwork through email, it is used when external hauliers are planning their own work as this WILL have an impact on the Depot printing resource requirements.

This option will impact the speed at which depot printing operates as it will need to print the manifest and then it will email all the same items which doubles the impact time.

Email Manifest PDF?

When the job is finalised the service will poll the manifests and send the information (manifest) as a pdf to the email address if this has been ticked

PDF Email Address

The email address that it will send the information to