EMCS Data Interchange is the Vision Bond interface for HMRC's Excise Movement Control System (EMCS).

 

 

 

 

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What is on this page

• 1 What is EMCS
  • 1.1 Interaction with Vision Warehousing & Distribution
    • 1.1.1 VW Goods Outwards
    • 1.1.2 VW Goods Inwards
• 2 EMCS Menu Options
• 3 HMRC
  • 3.1 Login
• 4 ARRIVING & LEAVING
  • 4.1 e-AAD Arriving
  • 4.2 e-ADD Leaving
  • 4.3 Other Tabs on the form
    • 4.3.1 Requires Attention
    • 4.3.2 Awaiting Submission
  • 4.4 Form Options
    • 4.4.1 Amend
    • 4.4.2 Cancel
    • 4.4.3 Change Destination
    • 4.4.4 Resubmit
    • 4.4.5 Fallback
    • 4.4.6 Alert/Reject
    • 4.4.7 Manually Discharge
    • 4.4.8 Export to CSV
    • 4.4.9 Manual ARC Update
  • 4.5 ARC Details
  • 4.6 Receipts
  • 4.7 Reminders
  • 4.8 Shortage Reasons
• 5 OTHERS
  • 5.1 Event Reports
  • 5.2 Pre-Validation
  • 5.3 Failures

What is EMCS

EMCS is an EU-wide computer system that’s used to record duty suspended movements of excise goods taking place within the EU. Post Brexit, this system continues to be used in the UK for duty suspended movements within the UK, and for movements between Northern Ireland and the EU. Each movement is assigned an Administrative Reference Code (ARC) which is a unique number to track the movement, this is printed on Warehousing’s delivery note to accompany the goods being moved.

Vision Bond is fully integrated with EMCS for movements of alcohol & tobacco, it is not used for the movement of energy products however.

Interaction with Vision Warehousing & Distribution

The main controls are found in Bond but this pushes and pulls data to / from Vision Warehousing & Distribution.

VW Goods Outwards

For goods leaving the warehouse, an order is entered on to the system requesting all required information. The only piece of information which is not required at order entry is the registration of the vehicle moving the goods. The order is picked and pick confirmed, if the user’s never entered a Vehicle Registration at order entry then this is done in Despatch | Customs Info tab and then the record is sent to Bond’s EMCS module and an ARC is requested from HMRC.

After the ARC is requested HMRC usually return it within a matter of minutes, at this point it’s recorded in Bond, Warehousing & Distribution so that it can be printed on the Order’s Delivery Note. If using Depot Printing (the automatic printing of Manifests & Delivery Notes), the delivery note is printed automatically when the ARC is returned.

VW Goods Inwards

For goods coming into the warehouse, the originating warehouse request the ARC and HMRC forward this to the consignee / receiving warehouse. This ARC can be found on the paperwork accompanying the goods and users can attach it to a Pre Advice in Warehouse Receipts (while handling the received stock) or directly in the Pre Advice screen. The goods are typically received first and the Receipt Detail entry performed. During Bond Detail Receipt Warehousing calculates any differences between the quantities originally reported to HMRC by the consignor and the quantities actually received by the consignee. This helps the user to decide the ‘Global Conclusion of Receipt’ before finally confirming the receipt, which generates a ‘Report of Receipt’ record in Bond’s EMCS module which is automatically submitted to HMRC to discharge the movement.

Further information can be found at:

GI - Receipting Header | EMCS References

GI - EMCS

EMCS Menu Options

Menu	Section

Menu	Section
Open	HMRC
	Goods Arriving
	Goods Leaving
	Others

HMRC

Login

To connect Vision Bond to your HMRC account and start communicating with EMCS, click Login and follow the prompts.

ARRIVING & LEAVING

As both arriving and leaving sections use the same screen but different filters they are all explained in this single section.

Those items coming into the warehouse will appear in the Arriving group section whilst those leaving the warehouse will appear in the Leaving group section

e-AAD Arriving

Use this screen to Search and Edit e-AAD Submissions and Responses to and from HMRC.

e-ADD Leaving

Below is the same form for Goods Leaving the warehouse

Other Tabs on the form

Form Options

ARC Details

e-AAD Submissions Information Tabs Section

These tabs show all the details for the currently selected submission in the Results List

To make changes to the values in any of these tabs you will need to click the Amend button once the correct submission is selected.

If the Amend button is disabled ( greyed out) then you cannot amend the details against the submission you have currently highlighted.

Click on any of the tabs in the top row will update the section below

The Header Tab shows another row of Tabs. All the other tabs show either a list or a single screen of fields.

Receipts

Use this screen to process a Report of Receipt against any eAADs where your Company is the Consignee

Both goods coming into the Warehouse and goods leaving the Warehouse have "Return of Receipt" transactions recorded against them when the goods have been received and can be seen in this tab.

You can use the filters at the top of the screen and then click the Search button to filter the results by the values entered

Reminders

Shortage Reasons

This tab allows the user to provide reasons for shortages to HMRC as the Consignor or Consignee. The reasons can be entered and later the message submitted to HMRC

OTHERS

Event Reports

Event Reports are received from HMRC and relate to Events that the Consignor or Consignee needs to be aware of.
(There could be many types of these, for example a fire onboard a ship which the member state reports to HMRC would show as an Event).

Pre-Validation

Use this tab to check whether the specified Excise Product Codes can be used on an e-AAD or Receipt to a specific Trader ID.  It will perform a live lookup on HMRC's system and return the results.

Failures

The Failures tab will show messages received from HMRC that the Vision System could not process.

Processing Based On Arrival Dates Section (first Re-Process Message button)

If you need to, you can Re-Submit from this tab using the Re-Process button.

This uses all Report of Receipt records to find any ARCs that are missing in the system.

• Then it reprocesses all messages for these ARCs from HMRC.

• This may take a long time if there are many missing ARCs. 

Processing Based On ARC Section (2nd Re-Process Message button)

• This will Re-process all messages for the mentioned ARC from HMRC.

• It may take some time to process the data.

• Use this if you can see the ARC on the HMRC Gateway or in Bond, but the ARC is not showing against the Order in Vision Warehousing.

• This can sometimes happen if HMRC has issues with their system (like delays in response).